Executive Office Administrator - Finance & Real Estate (NYC)

Essenti Talent; New York (NY); Hybrid; USD 135,000 - 165,000; Full time

Benefits offered by this job

Employer-paid benefits

PTO 20 days + 10 holidays

Job summary

Essenti Talent is seeking a polished Junior Office Administrator to support our client’s Midtown Manhattan office. The role reports to the office manager and involves in-office duties four days a week with occasional Stamford travel.

You will handle calls, calendar management, document preparation, records maintenance, and travel arrangements while upholding confidentiality and professionalism in a high-performing environment.

Qualifications

• College degree and 5+ years of administrative experience in financial services or similar.
• Proficient in Microsoft Office and document management systems.
• Solid written and verbal communication; highly organized with attention to detail.

Responsibilities

• Answer and direct incoming calls and greet clients and visitors professionally.
• Schedule meetings, maintain calendars, and coordinate conference room bookings.
• Prepare, organize, and file financial documents and reports.
• Perform data entry and maintain records.
• Process mail, packages, and courier services.
• Order and maintain office supplies and liaise with vendors.
• Assist with presentations and meeting materials.
• Coordinate travel arrangements and expense reports.
• Ensure office equipment functions properly and arrange maintenance.
• Maintain confidentiality of sensitive financial and client information.
• Provide general administrative support to executives and staff.

Skills

Microsoft Office Suite

Communication skills

Organization

Time management

Customer service

Attention to detail

Education

College degree

Tools

Document management systems

Office management software

Job description

Essenti Talent is seeking a polished Junior Office Administrator to support our client’s Midtown Manhattan office. The role reports to the office manager and involves in-office duties four days a week with occasional Stamford travel.

You will handle calls, calendar management, document preparation, records maintenance, and travel arrangements while upholding confidentiality and professionalism in a high-performing environment.