Executive Office Administrator – Finance, NYC

Hire Consulting Services; New York (NY); On-site; USD 135,000 - 165,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k)

Paid time off: 20 days + 10 holidays

Bonus potential

Job summary

Hire Consulting Services' client, a $3B AUM investment firm, seeks a polished Junior Office Administrator in Midtown Manhattan. The role supports day-to-day operations, reports to the office manager, and provides seamless support to senior leadership; 4 days in-office with occasional travel to Stamford, CT.

You will manage calls, calendars, travel, documents, and vendor coordination, ensuring confidentiality and high accuracy.

Qualifications

• College degree required.
• 5+ years of administrative or office experience in financial services or similar.
• Past experience in financial services, banking, or corporate office environment.

Responsibilities

• Answer and direct incoming phone calls and greet clients and visitors professionally.
• Schedule meetings, maintain executive and team calendars, and coordinate conference room bookings.
• Prepare, organize, and file financial documents, reports, and correspondence.
• Perform data entry and maintain accurate electronic and paper records.
• Process incoming and outgoing mail, packages, and courier services.
• Order and maintain office supplies and coordinate with vendors.
• Assist with preparing presentations, reports, and meeting materials.
• Coordinate travel arrangements and expense reports for staff.
• Ensure office equipment is functioning properly and arrange maintenance if needed.
• Maintain confidentiality when handling sensitive financial and client information.
• General administrative support to executives, financial advisors, and office staff.

Skills

Microsoft Office Suite

Communication skills

Time management

Organizational skills

Data entry

Customer service

Education

College degree

Tools

Office management software

Document management systems

Job description

Hire Consulting Services' client, a $3B AUM investment firm, seeks a polished Junior Office Administrator in Midtown Manhattan. The role supports day-to-day operations, reports to the office manager, and provides seamless support to senior leadership; 4 days in-office with occasional travel to Stamford, CT.

You will manage calls, calendars, travel, documents, and vendor coordination, ensuring confidentiality and high accuracy.