Executive Office Administrator – Finance NYC

H.T. Prof Executive Search; New York (NY); On-site; USD 135,000 - 165,000; Full time

Benefits offered by this job

Fully employer-paid benefits

Bonus opportunity

Job summary

H.T. Prof Executive Search is seeking a polished and experienced Junior Office Administrator to support the New York office. The role reports to the office manager and helps maintain an exceptional workplace while supporting senior leadership.

The position is based in Midtown Manhattan, with four days in office and occasional travel to Stamford, CT. Responsibilities include greeting clients, scheduling, filing, data entry, travel arrangements, and maintaining confidential records.

Qualifications

• 5+ years of administrative or office experience.
• Experience in financial services or corporate offices is preferred.
• Proficient with office management software and document systems.
• Knowledge of financial industry terminology and practices.

Responsibilities

• Answer and direct calls; greet clients and visitors professionally.
• Schedule meetings; maintain calendars; coordinate conference rooms.
• Prepare, organize, and file financial documents and reports.
• Perform data entry; maintain electronic and paper records.
• Process mail, packages, and courier services.
• Order and manage office supplies; liaise with vendors.
• Assist with presentations, reports, and meeting materials.
• Coordinate travel arrangements and expense reports.
• Ensure office equipment functions; arrange maintenance.
• Maintain confidentiality of sensitive financial/client data.
• Provide general administrative support to executives and staff.

Skills

Microsoft Office Suite

Excellent communication

Organizational skills

Attention to detail

Financial services experience

Job description

H.T. Prof Executive Search is seeking a polished and experienced Junior Office Administrator to support the New York office. The role reports to the office manager and helps maintain an exceptional workplace while supporting senior leadership.

The position is based in Midtown Manhattan, with four days in office and occasional travel to Stamford, CT. Responsibilities include greeting clients, scheduling, filing, data entry, travel arrangements, and maintaining confidential records.