Executive Office Administrator — Finance & Real Estate

KingRecruitingServices; New York (NY); On-site; USD 135,000 - 165,000; Full time

Benefits offered by this job

Bonus potential

Employer-paid benefits (medical,Dental

401(k)

Job summary

KingRecruitingServices is assisting a major New York investment firm in finding a polished Junior Office Administrator to support day-to-day operations in Midtown Manhattan. The role reports to the office manager and includes travel to Stamford, CT, as needed.

The successful candidate will handle phone calls, calendar management, filing, travel arrangements, and presentation preparation, while maintaining confidentiality of sensitive financial information.

Qualifications

• College degree required.
• 5+ years of administrative experience in financial services or similar.
• Experience in financial services, banking, or corporate office environments.

Responsibilities

• Answer and direct incoming calls; greet clients and visitors professionally.
• Schedule meetings; manage calendars; coordinate conference room bookings.
• Prepare, organize, and file financial documents, reports, and correspondence.

Skills

Communication skills

Organizational skills

Time management

Customer service

Education

College degree

Tools

Microsoft Office Suite

Document management systems

Job description

KingRecruitingServices is assisting a major New York investment firm in finding a polished Junior Office Administrator to support day-to-day operations in Midtown Manhattan. The role reports to the office manager and includes travel to Stamford, CT, as needed.

The successful candidate will handle phone calls, calendar management, filing, travel arrangements, and presentation preparation, while maintaining confidentiality of sensitive financial information.