Executive Office Administrator – Finance (NY)

Talent Solutions Partners; New York (NY); Hybrid; USD 135,000 - 165,000; Full time

Benefits offered by this job

Employer-paid benefits

PTO & holidays

Job summary

Talent Solutions Partners is seeking a polished Junior Office Administrator to support day-to-day operations in our New York office. The role reports to the office manager and aids senior leadership, located in Midtown Manhattan with occasional travel to Stamford, CT.

The ideal candidate has a college degree and 5+ years of administrative experience in financial services, strong MS Office skills, and a high level of accuracy.

Qualifications

• College degree required.
• 5+ years of administrative or office experience in financial services or similar.
• Experience in financial services, banking, or corporate office environment preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills; highly organized with excellent time management.

Responsibilities

• Answer and direct incoming phone calls; greet clients and visitors professionally.
• Schedule meetings; maintain calendars; coordinate conference room bookings.
• Prepare, organize, and file financial documents, reports, and correspondence.
• Perform data entry and maintain accurate records (electronic and paper).
• Process mail, packages, and courier services; manage office supplies and vendor coordination.
• Assist with preparing presentations, reports, and meeting materials.
• Coordinate travel arrangements and staff expense reports.
• Ensure office equipment functions properly and arrange maintenance.
• Maintain confidentiality of sensitive financial and client information.
• Provide general administrative support to executives, financial advisors, and staff.

Skills

Office management software

MS Office Suite

Communication skills

Time management

Attention to detail

Education

College degree

Tools

Document management systems

Job description

Talent Solutions Partners is seeking a polished Junior Office Administrator to support day-to-day operations in our New York office. The role reports to the office manager and aids senior leadership, located in Midtown Manhattan with occasional travel to Stamford, CT.

The ideal candidate has a college degree and 5+ years of administrative experience in financial services, strong MS Office skills, and a high level of accuracy.