Junior Office Administrator, Executive Support (Finance)

Confident Search Consultants; New York (NY); Hybrid; USD 135,000 - 165,000; Full time

Benefits offered by this job

Employer-paid benefits

PTO 20 days + 10 holidays

Bonus potential

Job summary

Confident Search Consultants in New York City seeks a polished Junior Office Administrator to support day-to-day operations in Midtown Manhattan, reporting to the office manager. The role involves coordinating calendars, meetings, travel, and confidential financial data, with occasional travel to Stamford, CT.

The ideal candidate has a college degree and 5+ years in financial services or a similar environment, strong MS Office skills, and a professional, client-focused demeanor.

Qualifications

• College degree is required.
• 5+ years of administrative or office experience in financial services or similar.
• Past experience in financial services, banking, or corporate office environment.
• Proficiency with office management software and document management systems.
• Basic knowledge of financial industry terminology and business practices.
• Strong written and verbal communication skills.

Responsibilities

• Answer and direct incoming phone calls and greet clients and visitors professionally.
• Schedule meetings, maintain executive and team calendars, and coordinate conference room bookings.
• Prepare, organize, and file financial documents, reports, and correspondence.
• Perform data entry and maintain accurate electronic and paper records.
• Process incoming and outgoing mail, packages, and courier services.
• Order and maintain office supplies and coordinate with vendors.
• Assist with preparing presentations, reports, and meeting materials.
• Coordinate travel arrangements and expense reports for staff.
• Ensure office equipment is functioning properly and arrange maintenance if needed.
• Maintain confidentiality when handling sensitive financial and client information.
• General administrative support to executives, financial advisors, and office staff.

Skills

Communication skills

Time management

Organizational skills

Customer service

Attention to detail

Prior administrative experience

Education

College degree

Tools

Microsoft Office Suite

Document management systems

Job description

Confident Search Consultants in New York City seeks a polished Junior Office Administrator to support day-to-day operations in Midtown Manhattan, reporting to the office manager. The role involves coordinating calendars, meetings, travel, and confidential financial data, with occasional travel to Stamford, CT.

The ideal candidate has a college degree and 5+ years in financial services or a similar environment, strong MS Office skills, and a professional, client-focused demeanor.