Executive Office Administrator — NYC Finance Firm

LRSolutions, LLC; New York (NY); On-site; USD 135,000 - 165,000; Full time

Benefits offered by this job

Employer-paid benefits

PTO 20 days + 10 holidays

401(k)

Job summary

LRSolutions, LLC in New York, NY seeks a polished Junior Office Administrator to support the day-to-day operations of our Midtown Manhattan office. The role reports to the office manager, assists senior leadership, and requires four days in-office with occasional travel to Stamford, CT.

Ideal candidates hold a college degree and 5+ years of administrative experience in financial services or corporate offices.

Qualifications

• College degree.
• 5+ years of administrative or office experience in financial services or similar.
• Past experience in financial services, banking, or corporate office environment.
• Familiarity with office management software and document management systems.
• Basic knowledge of financial industry terminology and business practices.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• High level of accuracy and attention to detail.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Professional demeanor and strong customer service skills.

Responsibilities

• Answer and direct incoming phone calls and greet clients and visitors professionally.
• Schedule meetings, maintain executive and team calendars, and coordinate conference room bookings.
• Prepare, organize, and file financial documents, reports, and correspondence.
• Perform data entry and maintain accurate electronic and paper records.
• Process incoming and outgoing mail, packages, and courier services.
• Order and maintain office supplies and coordinate with vendors.
• Assist with preparing presentations, reports, and meeting materials.
• Coordinate travel arrangements and expense reports for staff.
• Ensure office equipment is functioning properly and arrange maintenance if needed.
• Maintain confidentiality when handling sensitive financial and client information.
• General administrative support to executives, financial advisors, and office staff.

Education

College degree

Job description

LRSolutions, LLC in New York, NY seeks a polished Junior Office Administrator to support the day-to-day operations of our Midtown Manhattan office. The role reports to the office manager, assists senior leadership, and requires four days in-office with occasional travel to Stamford, CT.

Ideal candidates hold a college degree and 5+ years of administrative experience in financial services or corporate offices.