Executive Office Administrator & COO Support

Capital Teams; Jefferson City (MO); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Full benefits

Equal Opportunity Employer

Job summary

Capital Holding Group, based in Jefferson City, MO, seeks an experienced Office Administrator to oversee daily corporate office operations and provide high-level executive support to the COO and leadership team.

You will manage calendars, travel, meetings, and communications while coordinating vendor relationships, records, and office events. The role demands polished professionalism, discretion, and strong organizational skills.

Qualifications

• Minimum five years of administrative/office management or executive support experience.
• Experience supporting senior leaders and managing multiple priorities simultaneously.
• Experience coordinating meetings, events, and office operations.
• Strong written and verbal communication, and discretion with confidential information.

Responsibilities

• Manage the COO's calendar, appointments, and travel arrangements.
• Coordinate Executive Leadership Team meetings, agendas, and materials.
• Draft and distribute corporate communications on behalf of executives.
• Oversee front office operations, vendor relationships, and records management.
• Coordinate office events, meetings, and catering; manage budgets within approvals.
• Support departments with administrative tasks and special projects.
• Maintain office supplies, mail handling, and facilities coordination.
• Assist with employee recognition and engagement activities.

Skills

Customer service

Organizational skills

Multitasking

Attention to detail

Discretion/confidentiality

Communication

Time management

Independence

Leadership/coordination

Education

High school diploma or equivalent

Associate's or Bachelor's degree (preferred) in Business Administration, Management, Communications, or related field

Tools

Microsoft Office Suite

Job description

Capital Holding Group, based in Jefferson City, MO, seeks an experienced Office Administrator to oversee daily corporate office operations and provide high-level executive support to the COO and leadership team.

You will manage calendars, travel, meetings, and communications while coordinating vendor relationships, records, and office events. The role demands polished professionalism, discretion, and strong organizational skills.