Operational Lead: Cross-Dept Process Coordinator

Arcxis Biotechnologies, Inc.; Westlake Village, Northern (CA, KY); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Employee assistance program

Health insurance

Health savings account

Life insurance

Paid time off

Referral program

Tuition reimbursement

Vision insurance

Job summary

ARCXIS seeks a dedicated Lead to oversee a core operational process from start to finish in our corporate office. The role emphasizes accuracy, timeliness, and collaboration across departments to ensure smooth workflow and issue resolution.

The ideal candidate will coordinate multiple tasks, maintain documentation, and interact with customers and colleagues to provide updates and carry out tasks efficiently.

Qualifications

• High school diploma or GED is required.
• Proficient with Microsoft Office; QuickBooks is a plus.
• Strong attention to detail and ability to work independently.

Responsibilities

• Lead the assigned process from start to finish, ensuring accuracy and timeliness.
• Monitor workflow and follow up on outstanding items to keep tasks on track.
• Coordinate with other departments to complete tasks and resolve issues.
• Identify process delays or improvement opportunities and implement solutions.
• Answer phones, direct calls, and take messages; perform admin duties.
• Maintain filing, inventory, and database systems; communicate with stakeholders.
• Provide status updates and elevate operational issues when needed.

Skills

MS Office proficiency

QuickBooks experience

Detail-oriented

Timely information delivery

HVAC/Contracting experience

Strong communication

Coordination of multiple tasks

Team player

Analytical skills

Education

High school diploma or GED

Tools

Microsoft Office Suite

QuickBooks

Job description

ARCXIS seeks a dedicated Lead to oversee a core operational process from start to finish in our corporate office. The role emphasizes accuracy, timeliness, and collaboration across departments to ensure smooth workflow and issue resolution.

The ideal candidate will coordinate multiple tasks, maintain documentation, and interact with customers and colleagues to provide updates and carry out tasks efficiently.