Operations Lead: Office & Process Coordination

ARCXIS; Thousand Oaks (CA); Sur place; USD 55 000 - 75 000; Plein temps

Avantages offerts par ce poste

401(k)

401(k) matching

Dental insurance

Employee assistance program

Health insurance

Health savings account

Life insurance

Paid time off

Referral program

Tuition reimbursement

Vision insurance

Résumé du poste

ARCXIS in Thousand Oaks, CA seeks a Lead to oversee an operational process in our corporate office. You will ensure accuracy, efficiency, and timely completion while coordinating with multiple departments and maintaining documentation.

The role emphasizes process improvement, clear communication, and timely updates; HVAC/contracting exposure is a plus and we offer comprehensive benefits. This is a non‑employee role focused on workflow and operations.

Qualifications

• High school diploma or GED required.
• Proficient in Microsoft Office; QuickBooks experience a plus.
• Strong attention to detail and ability to work independently.
• HVAC/Contracting experience a plus; we will train.
• Demonstrated ability to coordinate multiple tasks and priorities.
• Excellent communication and organizational skills.
• Able to deliver timely, accurate information in a fast-paced environment.

Responsabilités

• Lead and oversee the assigned process from start to finish within established timelines.
• Monitor workflow and follow up on outstanding items to stay on track.
• Coordinate with other departments to complete tasks and resolve issues.
• Identify process issues and implement solutions with relevant teams.
• Answer telephones, direct calls, and take messages.
• Perform administrative duties including printing and photocopying.
• Maintain filing, inventory, mailing, and database systems.
• Interact with departments to complete tasks as needed.
• Communicate with customers and employees to answer questions and take orders.
• Process and manage company forms, paperwork, and mailings.
• Maintain accurate and timely documentation throughout the process.
• Provide status updates and escalate operational issues when necessary.
• Perform other related duties as required and align with company culture and values.

Connaissances

MS Office

Detail orientation

Team player

Communication

Prioritization

Follow-up skills

Independent work

Problem solving

Formation

High school diploma or GED

Outils

QuickBooks

Description du poste

ARCXIS in Thousand Oaks, CA seeks a Lead to oversee an operational process in our corporate office. You will ensure accuracy, efficiency, and timely completion while coordinating with multiple departments and maintaining documentation.

The role emphasizes process improvement, clear communication, and timely updates; HVAC/contracting exposure is a plus and we offer comprehensive benefits. This is a non‑employee role focused on workflow and operations.