Executive Office Administrator

Springfield Housing Authority; Springfield (IL); On-site; USD 49,000 - 74,000; Full time

Job summary

Springfield Housing Authority seeks an Executive Office Administrator to provide high-level administrative support to the CEO and Executive Office, coordinating daily operations and complex tasks. The role includes report writing, newsletters, and ensuring compliance with federal, state, and SHA policies.

The position requires a Bachelor’s degree in business/public administration, four years of office management experience, and strong communication skills.

Qualifications

• Bachelor’s degree and 4 years of office management, plus 2 years in administration.
• Ability to interpret federal, state, local rules and SHA policies.
• Excellent written and verbal communication; 70 WPM typing.

Responsibilities

• Provide high-level administrative support to the CEO and Executive Office.
• Coordinate association meetings, newsletters, websites, and conference events.

Skills

Office administration

Report writing

Typing 70 WPM

Public relations

Education

Bachelor's degree in business/public administration

4 years progressive office management experience

Job description

The Springfield Housing Authority is currently accepting applications/resumes for the following position:

EXECUTIVE OFFICE ADMINISTRATOR

Full-Time Position

Salary Range: $49,358.00 - $74,037.00 commensurate with education and experience

POSITION SUMMARY:

• Performs highly responsible, diversified, and complex administrative and operational support to assist the Chief Executive Officer/Executive Office in accomplishing the administrative and operational functions of the Springfield Housing Authority (SHA). Coordinates the daily operations and management of the Executive Office. Uses considerable independent judgement and initiative to perform a variety of tasks inclusive of, but not limited to, overall Executive Office management; report writing, newsletter, and press release development, reading, understanding, interpreting, and articulating federal rules and regulations as well as SHA policies and standard operating procedures to others. Reads, understands, and articulates PHAS, SEMAP, and Public Housing Agency Plan submissions.
• The Executive Office Administrator provides administrative support to state, regional, and national housing associations based on the engagement/involvement of the Chief Executive Officer. These responsibilities are inclusive of, but not limited to, coordinating association board meetings, serving as the association’s administrative support, generating newsletters, upgrading and maintaining association websites, conference planning and coordination, etc.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in business administration, business management, or public administration from an accredited college or university; four (4) years of progressive experience in a professional position directly responsible for office management; and two (2) years of experience in administration; or any equivalent combination of training and work experience that provides the necessary knowledge, skills, and abilities.

SHA Position Description

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of and ability to interpret, understand, and follow federal, state, local, and housing authority standards, processes, procedures, policies, and regulations. Knowledge of and skill in maintaining records in compliance with the Illinois Open Meetings Act, FOIA, and various other public record retention processes, policies, procedures, and regulations. Knowledge of occupational hazards and applicable precautionary measures. Skill in the proficient use of office equipment, computers, and software. Skill in taking dictation, transcribing notes, and typing letters at 70 WPM with accuracy Skill in composing and generating letters, complex records, and computerized reports. Ability to work independently in an organized, thorough, detailed, accurate, and efficient manner. Ability to represent the Chief Executive Officer’s office; initiate, and maintain positive public and interpersonal relationships; and communicate (oral and written) and interact with diverse individuals (public, outside agencies/vendors, co-workers, and Commissioners) in a courteous, confidential, effective, positive, professional, and ethical manner. Ability to maintain a valid Illinois driver’s license and be an insurable SHA driver.

This position will remain open until filled

The Springfield Housing Authority is an Equal Opportunity Employer

Posting Dates:8/14/2026 -8/24/2026