Administrative Assistant 2

Sabine Parish Housing Authority; Many (LA); On-site; USD 32,000 - 45,000; Full time

Job summary

Sabine Parish Housing Authority is seeking an Administrative Services candidate to support daily operations and assist with clerical tasks. The ideal candidate will handle calls, manage calendars, and organize correspondence within a confidential environment.

Experience in administrative services is required, with substitution by college credits allowed. The official job specifications are available for review to ensure compliance with State Civil Service guidelines and agency procedures.

Qualifications

• One year of experience in administrative services.
• Experience substitution: Every 15 semester hours earned substitutes for six months of required experience.
• The official job specifications for this role can be found here.

Responsibilities

• Screens telephone calls and visitors according to supervisor's request; may refer calls to appropriate staff.
• Prepares, proofs, and edits correspondence, reports, and other materials.
• Maintains files and reference manuals/materials; ensures confidentiality of information; maintains supervisor's calendar and arranges meetings.
• Sorts and distributes incoming mail.
• May perform payroll preparation, travel reports, supply requisitions, etc.
• Establishes and maintains electronic files; extracts, assembles, and merges stored information to create new documents.

Skills

Accepting Direction

Communicating Effectively

Demonstrating Accountability

Displaying Professionalism

Driving Vision & Purpose

Job description

Mission:

The Housing Authority's mission is to serve the needs of low-income, very low-income, and extremely low-income families in the Public Housing Authority's jurisdiction and to:

(I) increase availability of decent, safe, sanitary and affordable housing in its communities

(2) ensure equal opportunity in housing

(3) promote self-sufficiency and asset development of families and individuals; and

(4) improve community quality of life and economic viability;

The Housing Authority exists to serve people in need. Serving other residents must always be our first and foremost priority. It is our goal to provide excellence in service by being committed to improving housing conditions and related social, educational, and economic aspects that affect the community's overall living conditions. To accomplish this goal, we must constantly strive to expand and improve housing and related services through dedication, integrity, compassion, and responsiveness to all the needs of those we serve.

About this position:

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.


• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.


• Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions


• Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization


• Driving Vision & Purpose: The ability to consistently communicate a compelling picture of the vision and purpose of the organization.

One year of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Screens telephone calls and visitors according to supervisor's request; may refer calls to appropriate staff.


• Prepares, proofreads, and edits correspondence, reports, and other materials.


• Maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.
  Maintains supervisor's calendar, as instructed, making appointments and arranging meeting rooms and materials.


• Sorts and distributes incoming mail.


• May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc


• Establishes and maintains electronic files for identifying, recording, and classifying stored data; extracts, assembles, and merges stored information to create new documents

Position-Specific Details:

Appointment Type: This position may be filled as either a probational appointment (open to all qualified applicants); a promotion (open to all statewide classified and Agency-wide permanent status employees); or by detail to special duty.

Contact Information:

For further information about this vacancy, contact:

Jurlean Wilson

Sabine Parish Housing Authority

318-256-3359

[e-mail]