Administrative Assistant 2

State of Louisiana; Louisiana, Many (MO, LA); On-site; USD 38,000 - 52,000; Full time

Job summary

Sabine Parish Housing Authority is seeking an Administrative Assistant to support daily operations within the agency. The role involves screening calls, handling correspondence, maintaining confidential files, and coordinating calendars and meetings.

Ideal candidates have at least one year of administrative experience and can substitute education for experience as described in the official job specs. Contact Jurlean Wilson for more information.

Qualifications

• One year of experience in administrative services.

Responsibilities

• Screens telephone calls and visitors according to supervisor's request; may refer calls to appropriate staff.
• Prepares, proofreads, and edits correspondence, reports, and other materials.
• Maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.
• Maintains supervisor's calendar, as instructed, making appointments and arranging meeting rooms and materials.
• Sorts and distributes incoming mail.
• May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.
• Establishes and maintains electronic files for identifying, recording, and classifying stored data; extracts, assembles, and merges stored information to create new documents

Skills

Accepting Direction

Communicating Effectively

Accountability

Professionalism

Driving Vision & Purpose

Job description

Mission:

The Housing Authority's mission is to serve the needs of low-income, very low-income, and extremely low-income families in the Public Housing Authority's jurisdiction and to:

(I) increase availability of decent, safe, sanitary and affordable housing in its communities

(2) ensure equal opportunity in housing

(3) promote self-sufficiency and asset development of families and individuals; and

(4) improve community quality of life and economic viability;

The Housing Authority exists to serve people in need. Serving other residents must always be our first and foremost priority. It is our goal to provide excellence in service by being committed to improving housing conditions and related social, educational, and economic aspects that affect the community's overall living conditions. To accomplish this goal, we must constantly strive to expand and improve housing and related services through dedication, integrity, compassion, and responsiveness to all the needs of those we serve.

About this position:

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.


• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.


• Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions


• Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization


• Driving Vision & Purpose: The ability to consistently communicate a compelling picture of the vision and purpose of the organization.

One year of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Screens telephone calls and visitors according to supervisor's request; may refer calls to appropriate staff.


• Prepares, proofreads, and edits correspondence, reports, and other materials.


• Maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.
  Maintains supervisor's calendar, as instructed, making appointments and arranging meeting rooms and materials.


• Sorts and distributes incoming mail.


• May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc


• Establishes and maintains electronic files for identifying, recording, and classifying stored data; extracts, assembles, and merges stored information to create new documents

Position-Specific Details:

Appointment Type: This position may be filled as either a probational appointment (open to all qualified applicants); a promotion (open to all statewide classified and Agency-wide permanent status employees); or by detail to special duty.

Contact Information:

For further information about this vacancy, contact:

Jurlean Wilson

Sabine Parish Housing Authority

318-256-3359

[e-mail]