Executive Assistant

Housing Authority of Champaign County; Champaign (IL); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Vision insurance

Job summary

The Housing Authority of Champaign County is seeking an Executive Assistant to provide vital administrative support to the Executive Director. The role includes managing communications, scheduling, and representing the executive at meetings.

The ideal candidate will possess a Bachelor's degree or equivalent experience in a related field and have strong proficiency in Microsoft Office. Full-time employment includes benefits such as health insurance, 401(k), and paid time off.

Qualifications

• Bachelor's degree or equivalent experience in a relevant field.
• 5+ years of administrative experience preferred.
• Proficiency in Microsoft Powerpoint for 5 years is preferred.

Responsibilities

• Manage calendars and schedules for the executive.
• Prepare reports and analyze information for the executive.
• Welcome guests and handle inquiries professionally.

Skills

Writing Skills

Reporting Skills

Microsoft Office Skills

Organization

Time Management

Verbal Communication

Social Media

Education

Bachelor's degree in Communications, Business, Public Relations, Marketing, or equivalent experience

Job description

Under general direction of the Executive Director/CEO or designee, the executive assistant enhances the agency's effectiveness by providing information management support and representing the executive to others. The role also includes Public Relations tasks such as managing calendars, board packets, website updates, and other duties as assigned.

Major Duties and Responsibilities

• Contributes to team effort by accomplishing related results as needed.
• Performs other reasonably related duties as assigned by the Executive Director or designee. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Represents the executive by attending meetings in the executive's absence; speaking for the executive.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Completes projects by assigning work to clerical staff; following up on results.
• Prepares reports by collecting and analyzing information.
• Secures information by completing data base backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.
• Performs other reasonably related duties as assigned by the Executive Director or designee.

Skills and Qualifications

Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication, Social Media

Physical Requirements / Work Environment

• Generally works in an office environment.
• Must be able to sit for long periods of time.
• Must be able to work in a deadline-focused and fast-paced environment.
• Must be able to pass a drug screening test administered by HACC's designated provider.
• Valid Illinois Driver's license and be insurable under the agency's commercial insurance policy.

Education and Experience

Bachelor's degree, from an accredited college or university, in Communications, Business, Public Relations, Marketing, or other related experience that is, based on the sole determination of the Housing Authority, equivalent to such a degree.

Benefits

• Job Type: Full-time
• 401(k)
• Health insurance
• Paid time off
• Vision insurance

Preferred Qualifications

• Education: Bachelor's (Preferred)
• Experience: Microsoft Powerpoint: 5 years (Preferred)
• Administrative Experience: 5 years (Preferred)