Executive Office Administrator

State of New Hampshire; New Hampshire; On-site; USD 31,000 - 41,000; Full time

Job summary

State of New Hampshire, Department of Energy, Office of the Commissioner, seeks a full-time Administrative Assistant to develop and monitor office management procedures and support the Commissioner’s Office.

Responsibilities include organizing files, scheduling meetings, preparing documents, taking minutes, coordinating travel and special projects, and assisting with various tasks. A trainee option is available and substitutions of education/experience may apply.

Qualifications

• Education/Experience: Equivalent combination of 4 years of education and experience after completion of high school.
• Experience in business administration, accounting, public administration or related field, including staff or fiscal management.

Responsibilities

• Performs administrative duties for the Commissioner’s Office including organizing files, scheduling meetings and conference calls, preparing agendas and documents, speeches and presentations, and travel arrangements.
• Develops and implements methods to enhance efficiency of operations and reviews office procedures.
• Maintains relationships with Governor’s staff, agency heads, legislators, and other stakeholders.
• Responds to inquiries, researches relevant documents, and assists in resolution of complaints.
• Takes minutes of meetings and edits them for use as a research tool.
• Proofreads and edits orders, correspondence and reports; prepares special reports.
• Coordinates policy implementation, conducts data collection and prepares program reports.
• Provides fiscal reviews and technical assistance with program tracking.

Skills

Office admin

Meeting coordination

Record management

Education

4 years education/experience after high school

Job description

State of New Hampshire, Department of Energy, Office of the Commissioner, seeks a full-time Administrative Assistant to develop and monitor office management procedures and support the Commissioner’s Office.

Responsibilities include organizing files, scheduling meetings, preparing documents, taking minutes, coordinating travel and special projects, and assisting with various tasks. A trainee option is available and substitutions of education/experience may apply.