EXECUTIVE ASSISTANT to the COMMISSIONER

State of New Hampshire; New Hampshire; On-site; USD 31,000 - 41,000; Full time

Job summary

State of New Hampshire in the Department of Natural and Cultural Resources seeks an Executive Assistant to the Commissioner to provide high‑level administrative and operational support. You will coordinate the Executive Office, manage complex calendars, travel, and confidential information, and serve as a liaison with legislators, executives, and external stakeholders.

The role requires discreet handling of sensitive information, strong judgment, and experience supporting senior leaders in a

Qualifications

• Experience supporting an executive, commissioner, director, elected official, or senior leader.
• Experience coordinating legislative activities and governmental communications.
• Advanced proficiency with office technology including word processing, spreadsheets, presentations, records management, and calendar management.

Responsibilities

• Serve as principal administrative coordinator for the Commissioner's Office, managing executive operations and coordinating agency initiatives.
• Receive and screen visitors, address inquiries, or refer matters to appropriate personnel.
• Manage the Commissioner's calendar, travel arrangements, and confidential information, coordinating high-level meetings and events.
• Act as primary liaison between the Commissioner, leadership, legislators, agencies, and the public.
• Prepare and coordinate executive correspondence, briefing materials, and reports requiring discretion and attention to detail.

Skills

Executive support experience

Calendar management

Legislative coordination

Public communications liaison

Education

Equivalent combination of education and experience

Job description

State of New Hampshire Job Posting

Department of Natural and Cultural Resources

Office of the Commissioner

Executive Assistant to the Commissioner

Position #42027

$22.50/hour - $30.02/hour

Summary

Performs executive administrative and operational support for the Commissioner by coordinating the Executive Office activities, managing complex administrative functions, and exercising independent judgment in the prioritization and execution of executive assignments. Serves as a key liaison between the Commissioner, executive leadership, legislators, governmental entities, and external stakeholders to facilitate effective communication and coordination. Manages sensitive information and administrative processes to ensure the efficient operation of the executive office and supports the achievement of the Commissioner’s strategic priorities.

Responsibilities

• DETAILED TASKS (STANDARD): None
• DETAILED TASKS (AGENCY/POSITION-SPECIFIC):
• Serve as the principal administrative coordinator for the Commissioner's Office, independently managing executive operations, coordinating agency-wide administrative initiatives, and ensuring the effective execution of executive priorities. Receive and screen visitors, address inquiries and issues directly, or refer matters to appropriate personnel with the authority to resolve them.
• Manage the Commissioner's complex calendar, travel arrangements, executive commitments, and confidential information by evaluating competing priorities, resolving scheduling conflicts, and coordinating high-level meetings, hearings, conferences, and events.
• Act as the primary administrative liaison between the Commissioner, executive leadership, legislators, governmental entities, external stakeholders, and the public by facilitating communications, coordinating requests, providing information on agency programs and initiatives, and representing the executive office on administrative matters.
• Review, prioritize, and coordinate executive correspondence, legislative requests, reports, and other sensitive communications to ensure timely action, appropriate follow-up, accurate recordkeeping, and effective communication of executive priorities. Research confidential information and prepare reports to support executive decision‑making.
• Prepare, edit, and coordinate executive correspondence, briefing materials, presentations, reports, meeting agendas, minutes, and other official documents requiring discretion, sound judgment, and attention to detail. Prepare and disseminate electronic and written communications regarding division programs and services, including website postings as assigned.
• Monitor legislative activity, legislative service requests, and executive assignments by maintaining tracking systems, coordinating with division leadership, and providing timely updates and briefing information to support organizational priorities.
• Develop, implement, and maintain administrative procedures, records management systems, and office processes that enhance the efficiency, organization, and effectiveness of executive office operations. Recommend procedural changes and alternative work methods to improve workflow and administrative practices.
• Coordinate agency-wide administrative initiatives, special projects, executive directives, and organizational events by collaborating with internal and external partners to ensure priorities, deadlines, and operational objectives are achieved.
• Exercise independent judgment in resolving administrative issues, recommending process improvements, coordinating follow‑up on executive action items, and ensuring confidentiality and compliance with applicable policies and procedures.
• Perform advanced executive administrative and operational support functions as assigned to ensure the effective administration of the executive office and the achievement of the Commissioner's strategic priorities.

YOUR EXPERIENCE COUNTS: Each additional year of approved formal education may be substituted for one year of required work experience and/or each additional year of approved work experience may be substituted for one year of required formal education.

MINIMUM QUALIFICATIONS

Equivalent combination of 4 years of education and experience after completion of high school. Education and experience must be in executive or office administration, business, management, public administration, or related field.

License/Certification

Valid driver’s license and/or access to transportation for statewide travel

Other Requirements

None

Trainee Option

Not applicable

PREFERRED QUALIFICATIONS

• Experience supporting an executive, commissioner, director, elected official, or other senior‑level leader.
• Experience coordinating legislative activities, governmental communications, public meetings, hearings, or executive‑level events.
• Experience developing administrative procedures, managing records systems, tracking executive assignments, and coordinating projects across multiple divisions or stakeholders.
• Advanced proficiency with office technology, including word processing, spreadsheets, presentations, electronic records management, and calendar management systems.

AFTER-HIRE REQUIREMENTS

None

CAREER ADVANCEMENT OPPORTUNITIES

In-Band Advancement Available: No

Criteria: None

Broad Group Level Advancement Available: No

Criteria: None

DISCLAIMERS

The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that job title.

When applicable, the work of an employee in trainee status in this position shall be overseen by a fully qualified individual. An employee in trainee status shall meet the minimum qualifications within the period of time specified on the SJD, not to exceed one year of being hired into this position.

For further information please contact: Mr. Christopher Marino, [e-mail]

TOTAL COMPENSATION INFORMATION

HMO or POS Medical and Prescription Drug Benefits:

The actual value of State‑paid health benefits and the amount of employee health benefit contributions may vary depending on the type of plan selected and the bargaining unit with which a position is associated.

See this link for details on State‑paid health benefits:

https://www.das.nh.gov/hr/benefits.aspx

Value of State's share of Employee's Retirement: 12.87% of pay

Other Benefits

• Dental Plan at minimal cost for employees and their families ($500-$1800 value)
• Flexible Spending healthcare and childcare reimbursement accounts
• State defined benefit retirement plan and Deferred Compensation 457(b) plan
• Work/life balance flexible schedules, paid holidays and generous leave plan
• $50,000 state‑paid life insurance plus additional low‑cost group life insurance
• Incentive‑based Wellness Program (ability to earn up to $500)

Total Compensation Statement Worksheet:

https://www.das.nh.gov/jobsearch/compensation‑calculator.aspx

Want the specifics? Explore the Benefits of State Employment on our website:

https://www.das.nh.gov/hr/documents/BenefitBrochure.pdf

https://www.das.nh.gov/hr/index.aspx

EOE

TDD Access: Relay NH 1-800-735-2964