ADMINISTRATIVE ASSISTANT

State of New Hampshire

New Hampshire

On-site

USD 31,000 - 41,000

Full time

24 hours ago

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Job summary

State of New Hampshire, Department of Energy, Office of the Commissioner, seeks a full-time Administrative Assistant to develop and monitor office management procedures and support the Commissioner’s Office.

Responsibilities include organizing files, scheduling meetings, preparing documents, taking minutes, coordinating travel and special projects, and assisting with various tasks. A trainee option is available and substitutions of education/experience may apply.

Qualifications

Education/Experience: Equivalent combination of 4 years of education and experience after completion of high school.
Experience in business administration, accounting, public administration or related field, including staff or fiscal management.

Responsibilities

Performs administrative duties for the Commissioner’s Office including organizing files, scheduling meetings and conference calls, preparing agendas and documents, speeches and presentations, and travel arrangements.
Develops and implements methods to enhance efficiency of operations and reviews office procedures.
Maintains relationships with Governor’s staff, agency heads, legislators, and other stakeholders.
Responds to inquiries, researches relevant documents, and assists in resolution of complaints.
Takes minutes of meetings and edits them for use as a research tool.
Proofreads and edits orders, correspondence and reports; prepares special reports.
Coordinates policy implementation, conducts data collection and prepares program reports.
Provides fiscal reviews and technical assistance with program tracking.

Skills

Office admin

Meeting coordination

Record management

Education

4 years education/experience after high school

Job description

See total compensation information at the bottom of announcement.

State of New Hampshire Job Posting

Department of Energy

Office of the Commissioner

21 Sough Fruit Street

Suite 10

Concord, NH 03301

Administrative Assistant

Position #44804

$22.50/hour - $30.02/hour

See total compensation information at the bottom of announcement.

The State of New Hampshire, Department of Energy, Office of the Commissioner has a full-time vacancy for 43-6010 Administrative Assistants-5.

Summary:

To develop and monitor office management procedures and to perform administrative duties for the Department of Energy’s Commissioner and the Commissioner’s Office.

YOUR EXPERIENCE COUNTS:

Each additional year of approved formal education may be substituted for one year of required work experience and/or each additional year of approved work experience may be substituted for one year of required formal education.

MINIMUM QUALIFICATIONS:

Education/Experience: Equivalent combination of 4 years of education and experience after completion of high school. Education and experience must be in business administration, accounting, public administration or a related field, including experience in office management or staff work including personnel or fiscal management.

License/Certification:

None

Other Requirements:

None

Trainee Option:

Candidates with an equivalent combination of 3+ years of relevant education and experience after completion of high school may be considered and hired in ‘trainee status’ for this position.

PREFERRED QUALIFICATIONS:

None

AFTER-HIRE REQUIREMENTS:

None

CAREER ADVANCEMENT OPPORTUNITIES:

In-Band Advancement Available: Yes No

Criteria: None

Broad Group Level Advancement Available: Yes No

Criteria: None

DISCLAIMERS:

The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that job title.

When applicable, the work of an employee in trainee status in this position shall be overseen by a fully qualified individual. An employee in trainee status shall meet the minimum qualifications within the period of time specified on the SJD, not to exceed one year of being hired into this position.

Responsibilities:

Performs administrative duties for the Commissioner’s Office including organizing complex, voluminous files, as well as committee and general files, scheduling and planning meetings and conference calls, preparing agendas and documents, speeches and presentations, making necessary travel and conference arrangements and assisting with a variety of special projects; solves problems and makes decisions independently.
Develops and implements methods and procedures to enhance effectiveness and efficiency of operations. Reviews office procedures routinely, making appropriate modifications whenever necessary.
Maintains effective working relationships with the Governor’s staff, Executive Council members, other agency heads, legislators, state, federal and utility officials, the news media, and interested groups and organizations.
Responds to inquiries from the public, Department of Energy staff, researches docket files, relevant statutes, as well as other pertinent documents, to provide information, and handles and documents and assists in resolution of complaints from consumers.
Takes minutes of public Department of Energy meetings as required by RSA 91-A and edits and annotates them for use as a research tool for the Department of Energy staff, interested parties and members of the public.
Proofreads, edits and assists in the preparation of orders, correspondence, utility-related legislation and other documents, composes correspondence and text of other documents as necessary. Prepares and organizes special reports.
Coordinates the implementation of agency policies and procedures, including conducting research, collecting data, aggregation; conducts meetings to present information to staff and administration and provides data in support of program/project reports.
Provides fiscal reviews and technical assistance with program tracking and reporting.

For further information please contact Deputy Commissioner Joshua W. Elliott at joshua.w.elliott@energy.nh.gov or 603-271-6003.

Total Compensation Information

The State of NH total compensation package features an outstanding set of employee benefits, including:

HMO or POS Medical and Prescription Drug Benefits:

The actual value of State-paid health benefits and the amount of employee health benefit contributions may vary depending on the type of plan selected and the bargaining unit with which a position is associated.

See this link for details on State-paid health benefits: https://www.das.nh.gov/hr/benefits.aspx

Value of State's share of Employee's Retirement: 12.87% of pay

Other Benefits: