Executive Assistant

Scion Staffing, Inc.; San Francisco (CA); Remote; USD 56,000 - 80,000; Full time

Benefits offered by this job

Fully remote

Conversion to permanent potential

Medical insurance

Dental insurance

Vision insurance

Unlimited PTO

401(k) matching

Stock options

Job summary

Scion Staffing, Inc. is seeking an experienced Executive Assistant to provide high-level administrative and operational support to senior executives.

This fully remote role requires proactive coordination of schedules, communications, and priorities, with a focus on anticipating needs and maintaining discretion. The position is full-time and temporary, with the potential to convert to permanent after about 90 days.

Qualifications

• Experience providing high-level administrative support to senior executives in a fast-paced environment.
• Strong calendar management, email correspondence, and priority setting.
• Proven ability to manage multiple competing priorities with discretion and professionalism.

Responsibilities

• Manage complex calendars and scheduling for multiple senior executives.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare presentations, reports, and communications with attention to confidentiality.
• Support leadership meetings, offsites, and cross-functional events; track action items.

Skills

Administrative support

Calendar management

Communication

Organization

Travel coordination

Tools

Microsoft Office

Google Workspace

Job description

Scion Staffing has been engaged to conduct a search for an Executive Assistant for a growing organization seeking an experienced administrative professional to support its senior leadership team. This is a fully remote opportunity, with a preference for candidates located in the Central or Mountain time zones.

POSITION OVERVIEW

The Executive Assistant will provide high-level administrative and operational support to senior executives, ensuring seamless coordination of schedules, communications, and organizational priorities. This position is ideal for a proactive, highly organized professional who thrives in a fast-paced, growing organization and excels at anticipating executive needs, managing competing priorities, and building strong cross-functional relationships. This is a full-time, temporary opportunity with the potential to convert to a permanent position after approximately 90 days.

PERKS

• Competitive Compensation: Earn hourly equivalent of $85,000–$120,000 annually while on contract.
• Fully Remote Opportunity: Enjoy the flexibility of working remotely while collaborating with a dynamic and collaborative team.
• Potential for Permanent Employment: Opportunity to transition into a long-term position after approximately 90 days, based on performance and organizational needs.
• Comprehensive Benefits Upon Conversion: Permanent employees are eligible for medical, dental, and vision insurance, unlimited paid time off, and a matching 401(k).
• Professional Growth: Partner closely with senior leadership, contribute to organizational initiatives, and gain exposure to a growing business, with potential eligibility for stock options upon conversion.

RESPONSIBILITIES

Provide high-level administrative support to multiple senior executives, managing complex calendars, scheduling meetings, coordinating appointments, and proactively anticipating needs to maximize productivity. Serve as a trusted liaison between executives and internal and external stakeholders, facilitating effective communication, managing correspondence, and ensuring timely follow-through on priorities. Coordinate domestic and international travel arrangements, including detailed itineraries, accommodations, transportation logistics, and expense reporting. Prepare and organize executive presentations, meeting materials, reports, and communications while maintaining strict confidentiality and attention to detail. Support leadership team operations by coordinating executive meetings, strategic planning sessions, offsites, and internal events. Manage special projects, administrative initiatives, and cross-functional priorities, identifying opportunities to streamline processes and enhance executive effectiveness.

QUALIFICATIONS

Demonstrated experience supporting senior executives within a fast-paced, scaling technology company, with the ability to navigate changing priorities and evolving business needs. Exceptional organizational skills, attention to detail, and the ability to independently manage multiple competing priorities while proactively anticipating executive needs. Strong service-oriented mindset with excellent interpersonal, written, and verbal communication skills and the ability to establish trusted relationships with senior leadership and cross-functional teams. Sound judgment, professionalism, adaptability, and discretion when handling sensitive information and confidential executive matters. Proficiency with Microsoft Office and Google Workspace, including calendar management, scheduling, document preparation, and executive communications.

COMPENSATION AND BENEFITS

This full-time, remote temporary opportunity offers competitive compensation of $41–$58 per hour , depending on experience and qualifications. The initial assignment is anticipated to last at least three months, with the potential to transition into a permanent position after approximately 90 days. If converted to permanent employment, the anticipated annual salary range is $85,000–$120,000, with eligibility for comprehensive medical, dental, and vision insurance, unlimited paid time off, a matching 401(k), and stock options. Permanent employment and associated benefits are subject to client approval and applicable eligibility requirements. The organization is seeking someone who can start as soon as possible.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class.

We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records.

We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.