Administrative Assistant 3

State of Louisiana; Reserve (LA); On-site; USD 35,000 - 55,000; Full time

Job summary

The Port of South Louisiana is seeking an administrative professional to provide support to executive staff and help manage the daily operations of the executive offices at Port headquarters. This role emphasizes organization, discretion, and professional communication in a fast-paced environment.

Two years of administrative experience and the ability to manage multiple priorities are essential, with opportunities to assist with Commission meetings, events, and high-visibility projects alongside

Qualifications

• Two years of experience in administrative services.

Responsibilities

• Requisition and stock supplies for Port headquarters; receive and verify supplies and equipment against purchase orders and requisitions
• Coordinate with other administrative personnel to address work overload, mass mailings, promotional packages, and special projects, including Port-sponsored conferences, banquets, seminars, and other events; prepare memoranda for directors, administrators, and managers regarding administrative decisions and policy matters
• Assist with compiling, copying, and distributing the Port of South Louisiana Commission meeting agenda; assemble the agenda compendium and other required materials in preparation for Commission meetings
• Ensure all incoming mail is properly sorted and assembled for distribution to the appropriate divisions and personnel

Skills

Communicating Effectively

Ethics and Integrity

Accountability

Initiative

Professionalism

Policies & Procedures

Judgement

Managing Meetings

Managing Time

Job description

Mission: The Port of South Louisiana's mission is to serve the maritime transportation needs of resident industry; assist resident industry in developing maritime and industrial facilities; encourage foreign and domestic investment within the River Parishes Region and Louisiana; and attract foreign and domestic cargo to the Globalplex Intermodal Terminal.

Overview of the role: This position provides administrative and operational support to executive staff and supports the efficient operation of the executive offices at Port headquarters. Success requires strong organization, discretion, attention to detail, sound judgment, professional communication, and the ability to manage multiple priorities. The position offers the opportunity to work closely with Port leadership and support executive operations, Commission meetings, and high-visibility projects and events.

An Ideal Candidate would possess the following competencies:

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
• Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
• Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.
• Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
• Following Policies & Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
• Making Accurate Judgements: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
• Managing Meetings: The ability to conduct a meeting and manage others to accomplish the results needed in the allotted amount of time.
• Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Position-Specific Details:

Appointment Type: Probational

Career Progression: This position does participate in a Career Progression Group.

Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State as a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Job Duties:

• Requisition and stock supplies for Port headquarters; receive and verify supplies and equipment against purchase orders and requisitions
• Coordinate with other administrative personnel to address work overload, mass mailings, promotional packages, and special projects, including Port-sponsored conferences, banquets, seminars, and other events; prepare memoranda for directors, administrators, and managers regarding administrative decisions and policy matters
• Assist with compiling, copying, and distributing the Port of South Louisiana Commission meeting agenda; assemble the agenda compendium and other required materials in preparation for Commission meetings
• Ensure all incoming mail is properly sorted and assembled for distribution to the appropriate divisions and personnel

Contact Information:

For further information about this vacancy, contact:

Lisa T. French
Port of South Louisiana
678-640-6438
[e-mail]