Administrative Assistant 5

State of Louisiana; Reserve (LA); On-site; USD 42,000 - 62,000; Full time

Job summary

Port of South Louisiana is seeking an experienced administrative professional to support the Port Operations Director and Airport Director. The role focuses on high-level administrative tasks, budget oversight, and cross-department coordination.

Ideal candidates will demonstrate ethics, initiative, strong communication, and the ability to manage multiple priorities in a state civil service environment. This is a promotional appointment with compensation determined by qualifications and

Qualifications

• Four years of experience in administrative services.
• Experience substitution: every 15 semester hours earned equals six months of experience.

Responsibilities

• Provides administrative support to the Port Operations Director and Airport Director, including preparing correspondence, reports, presentations, meeting materials, and other documents; managing schedules; coordinating meetings; and responding to routine inquiries.
• Provides administrative and financial support for the Port of South Louisiana–St. John Airport, including recording incoming accounts receivable payments, monitoring budget-related activity, submitting accounts payable invoices with required documentation, processing grant-reimbursement reports, preparing state appropriation reports, coordinating Airport Committee meetings, and maintaining airport records.
• Assigns or coordinates clerical tasks and may train or supervise clerical staff for special projects.

Skills

Communicating Effectively

Ethics and Integrity

Accountability

Initiative

Professionalism

Leveraging Technology

Judgement

Meeting Management

Time Management

Financial Information

Job description

Mission:

The Port of South Louisiana’s mission is to serve the maritime transportation needs of resident industry; assist resident industry in developing maritime and industrial facilities; encourage foreign and domestic investment within the River Parishes Region and Louisiana; and attract foreign and domestic cargo to the Globalplex Intermodal Terminal.

Overview of the role:

This position provides advanced administrative support to the Port Operations Director and Airport Director and supports key Port and airport activities. Key competencies include acting with ethics and integrity, communicating effectively, demonstrating initiative, making accurate judgments, working with financial information, and managing multiple priorities with strong organization and attention to detail. This opportunity offers a unique role supporting two critical operational areas and coordinating with staff across the agency.

An Ideal Candidate would possess the following competencies:

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
• Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
• Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.
• Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
• Leveraging Technology: The ability to use technology and its related processes to further organizational goals.
• Making Accurate Judgements: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
• Managing Meetings: The ability to conduct a meeting and manage others to accomplish the results needed in the allotted amount of time.
• Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.
• Working with Financial Information: The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization.

*NOTE: Only Current Permanent Classified Employees of the Port of South Louisiana will be considered*

Four years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Provides administrative support to the Port Operations Director and Airport Director, including preparing correspondence, reports, presentations, meeting materials, and other documents; managing schedules; coordinating meetings; and responding to routine inquiries.
• Provides administrative and financial support for the Port of South Louisiana–St. John Airport, including recording incoming accounts receivable payments, monitoring budget-related activity, submitting accounts payable invoices with required documentation, processing Federal Aviation Administration and Louisiana Department of Transportation and Development grant-reimbursement reports, preparing state appropriation reports, coordinating Airport Committee meetings, and maintaining airport records.
• Assigns or coordinates clerical tasks and may train or provide functional supervision to clerical staff for special projects.

Position-Specific Details:

Appointment Type: Promotional

*NOTE: Only Current Permanent Classified Employees of the Port of South Louisiana will be considered*

Career Progression: This position does not participate in a Career Progression Group.

Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State as a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Contact Information: For further information about this vacancy, contact: Lisa T. French Port of South Louisiana 678-640-6438 [e-mail]