Executive Office Administrative Assistant II

CHESS; United States; Presencial; USD 19 000 - 27 000; Tempo integral

Resumo da oferta

Luna Community College seeks an Administrative Assistant 2 to support the Office of the President and coordinate Board activities, records requests, and daily office operations. The role handles scheduling, correspondence, and document preparation to ensure professional operations.

Under the Executive Administrative Assistant, you will maintain files, assist with IPRA requests, travel arrangements, purchasing, and event coordination, with a strong emphasis on confidentiality and collaboration

Qualificações

• Associate degree or equivalent combination of education and work experience required.
• At least one year of administrative or office experience required.
• Proficient in Word, Excel, Outlook; able to learn cloud-based systems like Workday.

Responsabilidades

• Provides administrative and clerical support to the Office of the President, including scheduling, calendars, travel arrangements, correspondence, and daily office activities.
• Greets visitors, responds to inquiries, and directs requests to appropriate College personnel.
• Prepares, formats, proofs, and distributes correspondence, meeting materials, reports, and presentations.
• Assists with Board of Trustees meeting preparation, materials, notices, agendas, and related documentation.
• Maintains Board of Trustees records, including minutes, resolutions, and official correspondence.
• Assists with IPRA requests, tracking, gathering responsive documents, and coordinating with College departments.
• Maintains organized electronic and hard-copy files, including contracts and MOUs.
• Supports travel arrangements and reimbursement documentation for the President and Board.

Conhecimentos

Microsoft Office

Office administration

Workday (cloud system)

Communication skills

Confidentiality

Records management

Formação académica

Associate degree

Equivalent combination of education and work experience

Ferramentas

Workday

Descrição da oferta de emprego

Luna Community College seeks an Administrative Assistant 2 to support the Office of the President and coordinate Board activities, records requests, and daily office operations. The role handles scheduling, correspondence, and document preparation to ensure professional operations.

Under the Executive Administrative Assistant, you will maintain files, assist with IPRA requests, travel arrangements, purchasing, and event coordination, with a strong emphasis on confidentiality and collaboration