Executive Office Assistant to the President

LCC Luna Community College; United States; On-site; USD 19,000 - 27,000; Full time

Job summary

Luna Community College is seeking an Administrative Assistant 2 to provide clerical support to the Office of the President and assist with Board of Trustees activities and public records requests. You will help with scheduling, correspondence, meeting materials, and recordkeeping to ensure smooth operation of the President's Office.

The role requires strong Microsoft Office skills, confidentiality, and the ability to coordinate with college leadership, Board members, and public stakeholders.

Qualifications

• Office administration principles and practices.
• Proficiency in Word, Excel, and Outlook; ability to learn Workday.
• Strong oral and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to maintain confidentiality and discretion.
• Knowledge of records management practices and filing systems.
• Ability to prioritize competing assignments, meet deadlines, and work with interruptions.
• Ability to work collaboratively with college leadership, employees, Board members, and the public.
• Strong organizational skills and attention to detail.

Responsibilities

• Supports scheduling, calendars, travel arrangements, correspondence, telephone calls, and daily office activities.
• Greets visitors, responds to inquiries, and directs requests to appropriate personnel.
• Prepares, formats, proofs, and distributes correspondence, meeting materials, reports, presentations.
• Assists with Board of Trustees meetings, packets, notices, agendas, and documentation.
• Maintains Board records, minutes, resolutions, and official correspondence.
• Supports IPRA requests, tracking, gathering documents, and coordinating with departments.
• Maintains confidential files, including contracts and MOUs.
• Assists with travel arrangements and reimbursement documentation.
• Supports purchasing and financial processes for the President's Office.
• Coordinates meetings, events, and activities involving the President's Office and college leadership.

Skills

Office admin

Word

Excel

Outlook

Workday

Communication

Confidentiality

Records management

Organization

Collaboration

Education

Associate degree

Job description

Luna Community College is seeking an Administrative Assistant 2 to provide clerical support to the Office of the President and assist with Board of Trustees activities and public records requests. You will help with scheduling, correspondence, meeting materials, and recordkeeping to ensure smooth operation of the President's Office.

The role requires strong Microsoft Office skills, confidentiality, and the ability to coordinate with college leadership, Board members, and public stakeholders.