Executive Office Admin Assistant to the President

Luna Community College; Las Vegas (NM); On-site; USD 19,000 - 27,000; Full time

Job summary

Luna Community College in Las Vegas, NM, seeks an Administrative Assistant 2 to provide essential administrative and clerical support to the Office of the President and assist the Executive Administrative Assistant with Board of Trustees activities, IPRA requests, and daily office operations. The role involves scheduling, document preparation, recordkeeping, travel arrangements, and routine purchasing.

The position reports to the Executive Administrative Assistant and requires an Associate

Qualifications

• Knowledge of principles and practices of office administration.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook, and ability to learn cloud-based systems such as Workday.
• Strong oral and written communication skills
• Excellent customer service and interpersonal skills.

Responsibilities

• Provides administrative and clerical support to the Office of the President, including assisting with scheduling and calendars, travel arrangements, correspondence, telephone calls, and other daily office activities.
• Greets and assists visitors, responds to routine inquiries, and directs requests and communications to appropriate College personnel.
• Prepares, formats, proofreads, and distributes correspondence, meeting materials, reports, presentations, and other documents as needed.
• Assists with Board of Trustees meetings, including organizing materials and distributing packets.
• Maintains organized files and coordinates IPRA requests under the designated records custodian.
• Supports travel arrangements and reimbursement documentation for the President and Board of Trustees.

Skills

Office administration

Communication skills

Customer service

Confidentiality

Education

Associate degree

1 year admin experience

Tools

Word

Excel

Outlook

Workday

Job description

Luna Community College in Las Vegas, NM, seeks an Administrative Assistant 2 to provide essential administrative and clerical support to the Office of the President and assist the Executive Administrative Assistant with Board of Trustees activities, IPRA requests, and daily office operations. The role involves scheduling, document preparation, recordkeeping, travel arrangements, and routine purchasing.

The position reports to the Executive Administrative Assistant and requires an Associate