Executive Office Administrative Assistant, President & Board

Luna; United States; On-site; USD 19,000 - 27,000; Full time

Job summary

Luna Community College in the United States is seeking an Administrative Assistant 2 to support the Office of the President and assist the Executive Administrative Assistant with daily operations, Board of Trustees activities, and public records requests. The role emphasizes calendar management, travel coordination, document preparation, and confidential records handling.

The position requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to

Qualifications

• Knowledge of principles and practices of office administration.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook, with ability to learn cloud-based systems such as Workday.
• Strong oral and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to maintain confidentiality and discretion with sensitive information.
• Knowledge of records management and ability to maintain organized files.
• Ability to prioritize, meet deadlines, and work with interruptions.
• Collaborate with College leadership, employees, Board members, and the public.
• Strong organizational skills and attention to detail.

Responsibilities

• Provides administrative and clerical support to the Office of the President, including scheduling and calendars, travel arrangements, correspondence, and daily activities.
• Greets visitors, responds to inquiries, and directs requests to appropriate College personnel.
• Prepares, formats, proofreads, and distributes documents, reports, and presentations.
• Assists with Board of Trustees meetings, materials, notices, and agendas.
• Maintains Board records, meeting minutes, resolutions, and official correspondence.
• Supports IPRA requests, tracks and coordinates with college departments.
• Maintains confidential electronic and hard-copy files, contracts, MOUs, and other documents.
• Assists with travel arrangements, reimbursements, and routine purchasing.
• Coordinates meetings, events, and activities involving the President's Office and College leadership.

Skills

Office administration

Communication skills

Confidentiality

Recordkeeping

Organization

Customer service

Collaboration

Education

Associate degree

Tools

Word

Excel

Outlook

Workday

Job description

Luna Community College in the United States is seeking an Administrative Assistant 2 to support the Office of the President and assist the Executive Administrative Assistant with daily operations, Board of Trustees activities, and public records requests. The role emphasizes calendar management, travel coordination, document preparation, and confidential records handling.

The position requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to