Executive Office Administrative Assistant

Nevada System of Higher Education; Reno (NV); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance options including/HP,

Life insurance

Fitness center access

Mountain EAP

SEC - Staff Employees’ Council

Job summary

The University of Nevada, Reno is seeking an Administrative Assistant to join the Office of the Provost. You will support multiple Vice Provosts and the Provost’s Chief of Staff, manage calendars, coordinate meetings, and assist with office operations in a fast-paced higher-ed environment.

This role requires a high school diploma and four years of relevant experience, proficiency in Word and Excel, and the ability to handle sensitive information with discretion.

Qualifications

• Requires high school or equivalent and four (4) years of progressively responsible relevant work experience including administrative/program support to professional staff and management; performing secretarial duties; coordinating communications; supervising staff; researching information.

Responsibilities

• Resolve administrative questions and act as a liaison between faculty, staff, students, and the public.
• Read, screen and process incoming correspondence, mail, phone calls, and reports; forward items to the appropriate staff and administrators; diffuse upset customers.
• Stay current with University issues, problems, activities, and special interests.
• Maintain and prioritize calendars for Vice Provosts and Chief of Staff.
• Coordinate and schedule meetings and trainings; prepare correspondence, agendas, minutes and supporting documentation.
• Gather additional information, provide data, and communicate issues to the Vice Provosts and Chief of Staff as needed.
• Exercise discretion and judgment with highly sensitive and confidential information.
• Research and develop presentations, projects and reports for the Vice Provosts.
• Coordinate departmental communications; manage timeliness of cyclical communications and create/send communications for the unit.
• Responsible for the departmental budget and assist with fiscal and HR transactions.
• Serve as primary resource for Vice Provosts’ initiatives and events; coordinate logistics with facilities, IT, police, etc.

Skills

Administrative support

Secretarial duties

Coordination

Staff supervision

Information research

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Job description

The University of Nevada, Reno is seeking an Administrative Assistant to join the Office of the Provost. You will support multiple Vice Provosts and the Provost’s Chief of Staff, manage calendars, coordinate meetings, and assist with office operations in a fast-paced higher-ed environment.

This role requires a high school diploma and four years of relevant experience, proficiency in Word and Excel, and the ability to handle sensitive information with discretion.