Administrative Assistant 3 - Provost Office

Nevada System of Higher Education; Reno (NV); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Health insurance options including/don

Life insurance

Generous annual and sick leave

Fitness center membership

Job summary

The University of Nevada, Reno's Provost Office is recruiting for an Administrative Assistant 3. This role serves as the primary contact for hourly and temporary HR issues, supports financial functions such as procurement verifications, spend authorizations, and expense reports, and provides general administrative support.

It also includes direct day-to-day supervision of student employees. Typical schedule is Monday through Friday, 8:00 am–5:00 pm, located in Reno, NV.

Qualifications

• High school diploma or equivalent; 3+ years of progressive relevant work experience.
• At least 1 year of experience as Administrative Assistant II in Nevada State service.
• Proficiency with Microsoft Office including Excel, Word, Teams and Outlook preferred.

Responsibilities

• Initiate accounting transactions in Workday.
• Coordinate travel and spend authorizations and expense reports for the unit.
• Initiate payroll accounting adjustments.
• Plan, coordinate and oversee payroll processes for 200+ student employees.
• Support Provost's Office events/projects as needed.
• Provide day-to-day supervision of student worker staff.

Skills

Communication skills

Customer service

Records management

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Teams

Microsoft Outlook

Job description

Attend the upcoming Washoe County Job Fair, Walk-ins are welcome! When: Monday, August 24, 2026, from 11:00am to 2:00pm. Where: Reno/Sparks Convention Center. 4590 S Virginia St. Reno NV 89502

Please note, employers may close jobs on the website at any time.

Summary

The University of Nevada Reno, Provost Office is recruiting for an Administrative Assistant 3. This position serves as the primary contact for all Provost Unit departments regarding hourly and other temporary employee HR related issues, support financial functions including procurement card verifications, spend authorizations, expense reports, related reporting, and general administrative support. This position also includes direct day to day management of student employees.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs. **LOCATION:** Reno, NV

Salary

$22.13 per hour

Minimum/Preferred Requirements

• Graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities
• One (1) year of experience as an Administrative Assistant II in Nevada State service
• An equivalent combination of education and experience as described above
• Preferred: Candidates with proficiency in Microsoft Office including Excel, Word, Teams and Outlook are encouraged to apply

Job Responsibilities/Duties

• Initiate accounting transactions in Workday
• Coordinate travel and associated spend authorizations and expense reports related to the unit
• Initiate payroll accounting adjustments
• Plan, coordinate and oversee all payroll/personnel processes for 200+ student employees including recruitment, orientation, new hire and daily HR transactions
• Support Provost's Office special events/projects as needed
• Provide direct day-to-day management and supervision of Pennington Student Achievement Center student worker staff

Work Environment/Physical Demands

No explicit work environment or physical demands information provided.

Benefits

• Health insurance options including dental and vision
• Life insurance
• Generous annual and sick leave
• E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options
• Discounts to WolfCard holders
• Mountain EAP supports employees (and eligible dependents) through life's difficult moments
• Staff Employees' Council (SEC) represents all Classified employees
• Classified Staff Grants-In-Aid Benefit
• Classified Employee Family Opportunity Program
• Enrollment in The Public Employees' Retirement System of Nevada (PERS)

Eeo

The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (pro ected classes).