Executive Music Assistant to EVP

LE001 The.Team: SME, LLC; New York (NY); On-site; USD 43,000 - 52,000; Full time

Job summary

The Team is seeking an organized and proactive administrative assistant to support its music division in New York, NY. You will maintain artist contact records, enter show details, prepare itineraries, and assist with contracts and correspondence.

Ideal candidates have 1–2+ years in administrative roles within music or related fields, strong communication skills, and a keen eye for detail. The role offers a base salary of $47,500 with potential discretionary bonus.

Qualifications

• 1–2+ years of administrative or assistant experience in music, entertainment, or agency space.
• Strong organizational skills with ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented and highly accurate with data entry and documentation.
• Excellent written and verbal communication skills.

Responsibilities

• Maintain accuracy of artist contact record and deal memos in booking system.
• Update client bios, riders, and ad mats.
• Enter offers and related show details into the booking system.
• Liaise with relevant teams to complete show-related administration.
• Issue contracts for confirmed performances.
• Track unreturned contracts; chase signed contracts.
• Create and issue artist itineraries when necessary.
• Organize and execute announces and on sales.
• Request, report, and review ticket counts for confirmed events.
• Create and send invoices for show-related payments (deposits, balances).
• Track unpaid deposits and balances; liaise with accounting to ensure funds are received.
• Coordinate with accounting to update client tax and payment information.
• Manage work visa process for clients.
• Coordinate with operations for client on/off boarding.
• Set and confirm meetings; maintain agent calendar.

Skills

Administrative experience

Organizational skills

Communication skills

Data entry accuracy

Tools

CRM tools

Booking systems

Microsoft Office

Google Workspace

Job description

The Team is seeking an organized and proactive administrative assistant to support its music division in New York, NY. You will maintain artist contact records, enter show details, prepare itineraries, and assist with contracts and correspondence.

Ideal candidates have 1–2+ years in administrative roles within music or related fields, strong communication skills, and a keen eye for detail. The role offers a base salary of $47,500 with potential discretionary bonus.