Assistant to EVP, Music

THE·TEAM; New York (NY); On-site; USD 43,000 - 52,000; Full time

Job summary

THE·TEAM’s music department seeks an organized assistant to support agents in day-to-day operations, from maintaining client records to processing contracts and itineraries.

You will liaise with teams, track payments, manage calendars, handle calls, and coordinate travel, with opportunities for growth in a fast-paced, globally active agency.

Qualifications

• 1–2+ years of administrative or assistant experience in music/agency preferred.
• Strong organizational skills and ability to manage multiple priorities.
• Detail-oriented with accurate data entry.
• Excellent written and verbal communication.
• Professionalism and discretion when handling sensitive information.
• Proactive problem-solver who can anticipate needs.
• Familiar with booking systems, CRM tools, and office suites.
• Flexible and adaptable to varied tasks.

Responsibilities

• Maintain accuracy of artist contact records and deal memos in booking system.
• Update client bios, riders, and ad mats.
• Enter offers and related show details into the booking system.
• Liaise with relevant teams to complete show-related administration.
• Issue contracts for confirmed performances.
• Track unreturned contracts; chase signed contracts.
• Flag/review/address contract markups.
• Create and issue artist itineraries when necessary.
• Organize and execute announces and on sales.
• Request, report, and/or review ticket counts for confirmed events.
• Create and send invoices for show-related payments.
• Track unpaid deposits and balances; liaise with accounting team.
• Track, collect, and enter finals; notify accounting to generate statements.
• Coordinate with accounting to update client tax and payment information.
• Manage work visa process for clients.
• Coordinate with operations for client onboarding/offboarding.
• Set and confirm meetings; maintain agent and artist calendars.
• Manage inbound calls for agents.
• Book agent travel as necessary.
• Submit agent expense reports.
• Take on additional tasks and responsibilities.

Skills

Organizational skills

Data entry accuracy

Communication skills

Discretion

Proactive problem-solver

Booking systems

CRM tools

MS Office

Google Workspace

Tools

Booking systems

CRM tools

Microsoft Office

Google Workspace

Job description

THE·TEAM’s music department is proud to provide representation to prominent music artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world.

THE·TEAM provides representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. Shaped by our belief in the unifying power of sports, music and entertainment, THE·TEAM leads with intelligence, ideas and influence. For more information, please visit the.team.

An Assistant is responsible for performing a variety of administrative tasks to provide support to the agent in client and internal matters.

Responsibilities

• Maintain accuracy of artist contact record and deal memos in booking system.
• Update client bios, riders, and ad mats.
• Enter offers and related show details into the booking system.
• Liaise with relevant teams to complete show-related administration.
• Issue contracts for confirmed performances.
• Track unreturned contracts; chase signed contracts.
• Flag/review/address contract markups.
• Create and issue artist itineraries when necessary.
• Organize and execute announces and on sales.
• Request, report, and/or review ticket counts for confirmed events.
• Create and send invoices for show-related payments (deposits, balances, etc).
• Track unpaid deposits and balances; liaise with accounting team to ensure funds are received and allocated on time.
• Track, collect, and enter finals; notify accounting team to generate statement(s).
• Coordinate with accounting team to update client tax information and payment information.
• Manage work visa process for clients (immigration itineraries).
• Coordinate with operations team for client on/off boarding.
• Set and confirm meetings; maintain agent calendar and internal artist calendar.
• Manage inbound phone calls on behalf of agents.
• Book agent business travel as necessary.
• Submit agent expense reports.
• Take on additional tasks and responsibilities as assigned.

The Ideal Candidate Has

• 1–2+ years of administrative or assistant experience, ideally in the music, entertainment, or agency space.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented and highly accurate with data entry and documentation.
• Excellent written and verbal communication skills.
• Professionalism and discretion when handling sensitive information.
• Proactive problem-solver who can anticipate needs and follow through.
• Comfortable with booking systems, CRM tools, and Microsoft Office/Google Workspace.
• Flexible, adaptable, and ready to take on varied tasks.

BASE SALARY

BASE SALARY: $47,500 plus potential for discretionary bonus.

• Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each role.

THE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.