Executive Ministry Coordinator

Tim Tebow Foundation; Jacksonville (FL); On-site; USD 42,000 - 66,000; Full time

Job summary

Tim Tebow Foundation is seeking a Ministry Assistant to provide essential administrative and organizational support to the VP of Ministry and Sr. Director of Ministry.

You will help advance ministry projects, prepare for meetings, and manage timelines while handling confidential information with discretion. Key duties include coordinating calendars with partners and internal teams, drafting follow-up materials, and maintaining robust records.

Qualifications

• Bachelor's degree or equivalent experience preferred.
• Two+ years in executive support, project coordination, ministry, nonprofit administration, or related field.
• Alignment with Tim Tebow Foundation's mission, values, and culture.

Responsibilities

• Serve as primary administrative support to the VP of Ministry.
• Manage meeting scheduling and calendar coordination with Ministry Partners and internal teams.
• Create meeting agendas and prepare supporting materials.
• Attend meetings, capture notes, document decisions, track action items.
• Draft follow-up emails, summaries, presentations, and other communications.
• Prepare presentations and documents to ensure accuracy and consistency.
• Anticipate needs and prepare materials to keep ministry initiatives moving forward.
• Support ministry partner projects from conversations through implementation; maintain timelines.
• Develop and maintain project milestones and next steps.
• Track progress and follow up on outstanding items to stay on schedule.
• Identify potential roadblocks and propose solutions.
• Document commitments, deadlines, and next steps.
• Research relevant topics and prepare briefs for productive meetings.
• Maintain organized records of meetings, notes, and project history.
• Provide ongoing administrative support to VP and ministry team.
• Coordinate travel arrangements and itineraries for ministry-related meetings.
• Help ensure information is communicated and shared across teams.

Skills

Communication

Organization

Time management

Discretion & integrity

Proactive thinking

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Tim Tebow Foundation is seeking a Ministry Assistant to provide essential administrative and organizational support to the VP of Ministry and Sr. Director of Ministry.

You will help advance ministry projects, prepare for meetings, and manage timelines while handling confidential information with discretion. Key duties include coordinating calendars with partners and internal teams, drafting follow-up materials, and maintaining robust records.