Executive Assistant

Tim Tebow Foundation; Jacksonville (FL); On-site; USD 65,000 - 95,000; Full time

Job summary

Tim Tebow Foundation seeks an Executive Assistant to the President in Jacksonville, FL. You will protect calendar time for leadership, prepare materials, and coordinate travel with discretion, while serving as a trusted operational partner to ensure priorities progress.

You will translate ideas into actionable plans, monitor milestones, and maintain cross-functional alignment, all while upholding core values and safeguarding confidences.

Qualifications

• Experience supporting senior executives or organizational leaders in a fast-paced environment.
• Ability to translate strategy into action and track progress.
• Exceptional written and verbal communication for executive materials.
• Strong executive presence and relationship management with donors and partners.
• Proactive problem solving, judgment under dynamic conditions, and confidentiality.
• Ability to influence cross-functionally without formal authority.
• High emotional intelligence and professional discretion.
• Proficiency with MS Office, PM software, and modern productivity tools.
• Passion for the mission and servant leadership principles.

Responsibilities

• Manage the President's calendar strategically, protecting time for leadership, decision-making, relationship building, and personal sustainability.
• Anticipate priorities and proactively remove obstacles before they become distractions.
• Prepare agendas, briefing documents, presentations, and decision support resources.
• Serve as the President's trusted operational partner by tracking commitments and follow‑ups.
• Support travel planning, scheduling, and logistics with excellence and discretion.
• Translate ideas and commitments into actionable plans, coordinating next steps across initiatives.
• Monitor progress on strategic initiatives and maintain accountability for outcomes.
• Coordinate cross-functional projects and keep leadership informed.
• Coordinate communication with donors, ministry partners, board members, and stakeholders.
• Foster organizational alignment through clear updates and accountable follow-through.

Skills

Strategic thinking

Execution partner

Trusted advisor

Relationship stewardship

Systems builder

Calm under pressure

Mission multiplier

Values aligned

Executive communication

Tools

Microsoft Office Suite

Project management software

Modern productivity technologies

Job description

• Manage the President's calendar strategically, protecting time for leadership, decision-making, relationship building, and personal sustainability.
• Anticipate upcoming priorities and proactively remove obstacles before they become distractions.
• Prepare agendas, meeting materials, briefing documents, presentations, and decision support resources that enable effective leadership.
• Serve as the President's trusted operational partner by tracking commitments, action items, and follow-up to ensure priorities continue moving forward.
• Support travel planning, scheduling, and logistics with excellence, discretion, and attention to detail.

Responsibilities

Executive Effectiveness

• Manage the President's calendar strategically, protecting time for leadership, decision-making, relationship building, and personal sustainability.
• Anticipate upcoming priorities and proactively remove obstacles before they become distractions.
• Prepare agendas, meeting materials, briefing documents, presentations, and decision support resources that enable effective leadership.
• Serve as the President's trusted operational partner by tracking commitments, action items, and follow-up to ensure priorities continue moving forward.
• Support travel planning, scheduling, and logistics with excellence, discretion, and attention to detail.

Strategic Execution

• Translate the President's ideas, vision, and commitments into actionable plans, coordinating next steps and ensuring initiatives move from concept to completion.
• Monitor progress on strategic initiatives by tracking milestones, identifying risks, and maintaining accountability for outcomes.
• Coordinate cross-functional projects on behalf of the President, ensuring leaders remain aligned and informed.
• Keep the President aware of emerging priorities, potential obstacles, and opportunities requiring executive attention.
• Serve as the President's "second brain" by maintaining organizational awareness, remembering key commitments, and helping close the loop on important initiatives.

Relationship Stewardship

• Coordinate communication and follow-up with key donors, ministry partners, board members, business leaders, and strategic stakeholders.
• Help steward important relationships by ensuring timely communication, thoughtful preparation, and meaningful follow‑through.
• Exercise exceptional professionalism, discretion, confidentiality, and sound judgment when representing the President internally and externally.
• Support the President in cultivating relationships that advance the mission and strengthen the Foundation's influence.

Organizational Alignment

• Partner closely with senior leaders to ensure priorities remain aligned, communication is clear, and organizational commitments stay on track.
• Foster collaboration across departments by connecting people, information, and initiatives that strengthen execution.
• Communicate updates, meeting outcomes, and action items that promote organizational clarity and accountability.
• Recognize opportunities to improve coordination, eliminate unnecessary complexity, and increase organizational effectiveness.

Operational Excellence

• Develop and maintain systems that improve executive workflows, organization, documentation, and follow-through.
• Champion the thoughtful integration of AI and emerging technologies to improve executive effectiveness, project execution, and operational efficiency while maintaining excellent judgment, authentic relationships, and personal accountability.
• Continuously identify opportunities to improve processes, increase efficiency, and enhance the overall effectiveness of the President's office.
• Reflect and reinforce the Tim Tebow Foundation's Core Values and Non-Negotiables in every interaction while cultivating trust, humility, excellence, and servant leadership.

Qualifications

• 5+ years of experience supporting senior executives or organizational leaders in a fast‑paced, high‑responsibility environment.
• Demonstrated success managing complex priorities, coordinating projects, and driving execution with exceptional attention to detail.
• Outstanding organizational, communication, and project management skills.
• Exceptional written communication with the ability to prepare professional correspondence, presentations, reports, and executive materials.
• Strong executive presence with the ability to interact confidently and professionally with senior leaders, major donors, ministry partners, business executives, public officials, and other influential stakeholders.
• Highly proactive with the ability to anticipate needs, solve problems independently, and exercise sound judgment in dynamic situations.
• Demonstrated ability to influence across teams and build alignment without relying on positional authority.
• High emotional intelligence, relational maturity, and unwavering discretion when handling confidential information.
• Proficiency with Microsoft Office Suite, project management software, and modern productivity technologies.
• Passion for the mission of the Tim Tebow Foundation and a demonstrated commitment to serving with excellence, humility, integrity, and stewardship.

Who You Are

• Strategic Thinker: You naturally connect ideas, anticipate needs, and see how individual actions contribute to larger organizational priorities.
• Execution Partner: You thrive on bringing clarity to complexity, transforming vision into action, and ensuring meaningful work gets completed.
• Trusted Advisor: You exercise wisdom, discretion, and sound judgment while handling sensitive information and representing executive leadership.
• Relationship Steward: You build trust easily, communicate with warmth and professionalism, and steward meaningful relationships with excellence.
• Systems Builder: You identify opportunities to improve processes, create efficiencies, and develop systems that enable sustainable growth.
• Calm Under Pressure: You remain composed, adaptable, and solution‑oriented while managing competing priorities in a dynamic environment.
• Mission Multiplier: You understand that your greatest contribution is enabling others to maximize their effectiveness, ultimately advancing the mission and impact on lives through faithful stewardship of leadership capacity.
• Values‑Aligned: You embrace and model the Core Values and Non‑Negotiables of the Tim Tebow Foundation, serving as a trusted ambassador of the ministry in every interaction.