Executive Assistant

Tech9; Jacksonville (FL); On-site; USD 85,000 - 120,000; Full time

Job summary

The Tim Tebow Foundation seeks an accomplished Executive Assistant to the President in Jacksonville, FL. This role protects the President's time, manages calendars, travel, and materials, and serves as a trusted operational partner to translate vision into actionable plans.

You''ll coordinate cross-functional initiatives, monitor progress, and steward relationships with major donors and partners, while upholding discretion, integrity, and Core Values in every interaction.

Qualifications

• 5+ years of experience supporting senior executives in fast-paced settings.
• Ability to manage complex priorities and drive execution.
• Outstanding organizational, communication, and project management skills.
• Exceptional written communication for professional materials.
• Strong executive presence with senior stakeholders.
• Proactive problem-solving and sound judgment in dynamic situations.
• Ability to influence across teams without positional authority.
• High emotional intelligence and discretion with confidential information.
• Proficiency with Microsoft Office Suite and PM software.
• Commitment to Tim Tebow Foundation values.

Responsibilities

• Manage the President's calendar to protect time for leadership and personal sustainability.
• Anticipate priorities and remove obstacles before they become distractions.
• Prepare agendas, materials, and briefing documents for leadership.
• Track commitments, action items, and follow-up to maintain progress.
• Support travel planning, scheduling, and logistics with discretion.
• Translate ideas into actionable plans and coordinate next steps.
• Monitor milestones and identify risks for strategic initiatives.
• Coordinate cross-functional projects and keep leaders informed.
• Maintain organizational awareness and close the loop on initiatives.
• Coordinate communications with donors, partners, and stakeholders.
• Foster relationships with timely communication and follow-through.
• Exercise professionalism and discretion when representing leadership.
• Partner with senior leaders to align priorities and improve coordination.
• Champion integration of AI and emerging technologies with good judgment.
• Reinforce Core Values and Non-Negotiables in every interaction.

Skills

Senior executive support

Project management

Exceptional communication

Discretion and confidentiality

Interpersonal skills

Microsoft Office

Cross-functional collaboration

Strategic thinking

Relationship management

Attention to detail

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Project management software

Modern productivity tools

Job description

RESPONSIBILITIES

Executive Effectiveness

• Manage the President's calendar strategically, protecting time for leadership, decision-making, relationship building, and personal sustainability.
• Anticipate upcoming priorities and proactively remove obstacles before they become distractions.
• Prepare agendas, meeting materials, briefing documents, presentations, and decision support resources that enable effective leadership.
• Serve as the President's trusted operational partner by tracking commitments, action items, and follow-up to ensure priorities continue moving forward.
• Support travel planning, scheduling, and logistics with excellence, discretion, and attention to detail.

Strategic Execution

• Translate the President's ideas, vision, and commitments into actionable plans, coordinating next steps and ensuring initiatives move from concept to completion.
• Monitor progress on strategic initiatives by tracking milestones, identifying risks, and maintaining accountability for outcomes.
• Coordinate cross-functional projects on behalf of the President, ensuring leaders remain aligned and informed.
• Keep the President aware of emerging priorities, potential obstacles, and opportunities requiring executive attention.
• Serve as the President's "second brain" by maintaining organizational awareness, remembering key commitments, and helping close the loop on important initiatives.

Relationship Stewardship

• Coordinate communication and follow-up with key donors, ministry partners, board members, business leaders, and strategic stakeholders.
• Help steward important relationships by ensuring timely communication, thoughtful preparation, and meaningful follow-through.
• Exercise exceptional professionalism, discretion, confidentiality, and sound judgment when representing the President internally and externally.
• Support the President in cultivating relationships that advance the mission and strengthen the Foundation's influence.

Organizational Alignment

• Partner closely with senior leaders to ensure priorities remain aligned, communication is clear, and organizational commitments stay on track.
• Foster collaboration across departments by connecting people, information, and initiatives that strengthen execution.
• Communicate updates, meeting outcomes, and action items that promote organizational clarity and accountability.
• Recognize opportunities to improve coordination, eliminate unnecessary complexity, and increase organizational effectiveness.

Operational Excellence

• Develop and maintain systems that improve executive workflows, organization, documentation, and follow-through.
• Champion the thoughtful integration of AI and emerging technologies to improve executive effectiveness, project execution, and operational efficiency while maintaining excellent judgment, authentic relationships, and personal accountability.
• Continuously identify opportunities to improve processes, increase efficiency, and enhance the overall effectiveness of the President's office.
• Reflect and reinforce the Tim Tebow Foundation's Core Values and Non-Negotiables in every interaction while cultivating trust, humility, excellence, and servant leadership.

QUALIFICATIONS

• 5+ years of experience supporting senior executives or organizational leaders in a fast-paced, high-responsibility environment.
• Demonstrated success managing complex priorities, coordinating projects, and driving execution with exceptional attention to detail.
• Outstanding organizational, communication, and project management skills.
• Exceptional written communication with the ability to prepare professional correspondence, presentations, reports, and executive materials.
• Strong executive presence with the ability to interact confidently and professionally with senior leaders, major donors, ministry partners, business executives, public officials, and other influential stakeholders.
• Highly proactive with the ability to anticipate needs, solve problems independently, and exercise sound judgment in dynamic situations.
• Demonstrated ability to influence across teams and build alignment without relying on positional authority.
• High emotional intelligence, relational maturity, and unwavering discretion when handling confidential information.
• Proficiency with Microsoft Office Suite, project management software, and modern productivity technologies.
• Passion for the mission of the Tim Tebow Foundation and a demonstrated commitment to serving with excellence, humility, integrity, and stewardship.

WHO YOU ARE

• Strategic Thinker: You naturally connect ideas, anticipate needs, and see how individual actions contribute to larger organizational priorities.
• Execution Partner: You thrive on bringing clarity to complexity, transforming vision into action, and ensuring meaningful work gets completed.
• Trusted Advisor: You exercise wisdom, discretion, and sound judgment while handling sensitive information and representing executive leadership.
• Relationship Steward: You build trust easily, communicate with warmth and professionalism, and steward meaningful relationships with excellence.
• Systems Builder: You identify opportunities to improve processes, create efficiencies, and develop systems that enable sustainable growth.
• Calm Under Pressure: You remain composed, adaptable, and solution-oriented while managing competing priorities in a dynamic environment.
• Mission Multiplier: You understand that your greatest contribution is enabling others to maximize their effectiveness, ultimately advancing the mission and impact on lives through faithful stewardship of leadership capacity.
• Values-Aligned: You embrace and model the Core Values and Non-Negotiables of the Tim Tebow Foundation, serving as a trusted ambassador of the ministry in every interaction.