Ministry Assistant

Cornerstone Church of West Michigan; Caledonia (MI); On-site; USD 40,000 - 52,000; Full time

Job summary

Cornerstone Church of West Michigan is seeking a Ministry Assistant to provide administrative, logistical, and ministry coordination support across adult ministries. This role exists to remove operational barriers so ministry directors can focus on caring for people, developing leaders, and advancing the mission of the church.

The ideal candidate is highly organized, proactive, and enjoys helping others succeed behind the scenes.

Qualifications

• Growing personal faith aligned with church mission.
• Experience in administrative support, ministry coordination, or related role.
• Strong organizational skills and the ability to manage multiple priorities.
• Ability to work independently while collaborating with staff and volunteers.
• Flexible schedule with occasional evenings or weekend availability.

Responsibilities

• Provide ongoing ministry support to keep ministries running smoothly and coordinate communications and follow-up.
• Coordinate admin and logistics for recurring ministry initiatives (rooms, registrations, materials).
• Support ministry events with registrations, logistics, and post-event follow-up.

Skills

Organization

Communication

Initiative

Ministry Mindset

Tech Proficiency

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

Position Summary:

The Ministry Assistant provides administrative, logistical, and ministry coordination support across multiple adult ministries. This role exists to remove operational barriers so ministry directors can focus on caring for people, developing leaders, and advancing the mission of the church. More than an administrative position, this role serves as a ministry partner by coordinating ministry systems, supporting volunteers, facilitating communication, and ensuring ministry activities are organized and executed with excellence. The ideal candidate is highly organized, proactive, and enjoys helping others succeed behind the scenes.

Key Responsibilities

• Ongoing Ministry Support - Provide consistent operational support that keeps ministries running smoothly by:
  Maintaining ministry records and church database information
  Coordinating ministry communications and participant and volunteer follow-up
  Managing prayer request workflows and ministry assignments
  Assisting ministry directors with recurring administrative needs
  Maintaining ministry resources, supplies, and materials
• Ministry Launch Coordination - Coordinate the admin and logistical preparation for recurring ministry initiatives such as classes, studies, support groups, and seasonal ministry offerings by:
  Coordinating room reservations and facility requests
  Preparing communication requests and registration processes
  Ordering and distributing curriculum and ministry materials
  Supporting ministry leaders with participant information and logistical needs
  Coordinating key cards, technology, and facility access
  Providing launch support during the first several weeks of ministry initiatives
• Event and Ministry Operation - Provide operational support for ministry events throughout the year by:
  Coordinating logistics with Facilities, Technology, and Communications teams
  Managing registrations and event preparation
  Processing purchase requests and ministry expenses
  Preparing materials and resources
  Providing on-site event support and post-event follow-up s needed
• Ministry Leader and Volunteer Support - Strengthen ministry effectiveness by:
  Serving as a primary operational resource for volunteers and ministry leaders
  Responding to ministry questions and resolving routine logistical issues
  Assisting with volunteer and communication
  Providing continuity when ministry directors are unavailable

Basic Qualifications

• A growing personal faith and supports the mission, vision, and values of the church
• Previous experience in administrative support, ministry coordination, project coordination, or a related role
• Strong organizational skills with the ability to manage multiple priorities
• Able to work independently while collaborating effectively with staff and volunteers
• Flexible schedule with occasional evening or weekend availability during the year

Key Skills & Competencies

• Organization & Execution
  Time management skills and strong attention to detail
  Ability to prioritize competing responsibilities and managing multiple timelines
• Communication
  Excellent written and verbal communication
  Ability to communicate effectively with staff, volunteers, and participants
• Initiative & Problem Solving
  Anticipates needs and takes initiative without constant supervision
  Exercises sound judgment in routine decision‑making
  Adapts well to changing priorities and ministry needs
• Ministry Mindset
  Heart for serving people behind the scenes
  Values teamwork, hospitality, and collaboration
  Demonstrates discretion when handling confidential or sensitive information
  Builds positive relationships with volunteers, ministry leaders, and church staff
• Technology
  Proficient with Microsoft Office or Google Workspace
  Comfortable learning church management systems and communication platforms
  Able to use online registration, scheduling, and database tools

REQUIREMENTS:

• A personal growing relationship with Jesus Christ
• Experiences in managing volunteers
• Ability to work flexible hours, on-site, according to projects and events.
• Willingness for continued training or growth
• Strong administrative abilities
• Attention to detail
• Experience and confidence in working with Microsoft Office Suite (Word, Excel, PowerPoint), Google Docs & Sheets and ability to learn new software quickly with training
• Ability to lift up to 30 pounds repeatedly for up about 30 minutes (moving items)
• Work primarily from the Cornerstone Church Office during business hours

EDUCATIONAL REQUIREMENTS

Bachelor’s degree in Communications, Administration, Event Planning or related field