Executive Meetings & Events Operations Specialist

Ancon Group LLC; Washington (District of Columbia); On-site; USD 70,000 - 90,000; Full time

Job summary

Ancon Group LLC is seeking a Meeting & Events Conference Operations Specialist to plan, coordinate, and support meetings and events at Government facilities in Southwest Washington, DC. This on-site role collaborates with Executive Services leadership and multiple support teams to ensure successful execution from start to finish.

The position requires excellent organizational, written and verbal communication skills, and the ability to manage multiple meetings and priorities.

Qualifications

• Knowledge of conference and event planning principles.
• Strong organizational and project coordination skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple meetings and competing priorities.
• Experience using scheduling and reservation systems such as Archibus or similar platforms.

Responsibilities

• Consult customers to identify meeting and event requirements.
• Coordinate meeting schedules, room assignments, attendance, room configurations, audiovisual requirements, accessibility needs, security, parking, and logistical support.
• Manage conference room reservations and space utilization using Archibus and other Government-approved scheduling systems.
• Develop, update, and distribute Building Event Orders (BEOs) and related event documentation.
• Coordinate event requirements with Logistics, Facilities, Information Technology, Audiovisual Services, Security, Parking, and other supporting organizations.
• Conduct pre-event planning meetings, site visits, walkthroughs, and readiness reviews.
• Monitor meeting and event execution and resolve operational issues as they arise.
• Coordinate post-event closeout activities, room restoration, and customer follow-up.
• Maintain accurate scheduling records, reports, and event documentation.
• Support executive meetings, conferences, ceremonies, VIP visits, and other special events.
• Assist with early morning, evening, weekend, holiday, and surge requirements when authorized.

Skills

Event planning

Organizational skills

Communication skills

Project coordination

Multi-stakeholder coordination

Customer service

Tools

Archibus

Scheduling software

Job description

Ancon Group LLC is seeking a Meeting & Events Conference Operations Specialist to plan, coordinate, and support meetings and events at Government facilities in Southwest Washington, DC. This on-site role collaborates with Executive Services leadership and multiple support teams to ensure successful execution from start to finish.

The position requires excellent organizational, written and verbal communication skills, and the ability to manage multiple meetings and priorities.