Family Medicine Operations Coordinator

Texas Tech University - Health Sciences Center; Odessa (TX); On-site; USD 21,000 - 50,000; Full time

Benefits offered by this job

Health Plans

Paid Time Off

Retirement Plans

Wellness Programs

Certified Mother-Friendly Workplace

Job summary

Texas Tech University Health Sciences Center is seeking an Administrative Coordinator to support the Department of Family and Community Medicine. The role involves coordinating faculty leave, scheduling, and calendars, while generating departmental reports on patient volume and financial performance to inform leadership decisions.

The position requires a Bachelor's degree with related experience or equivalent, and offers daytime hours, full-time employment, and robust TTUHSC benefits.

Qualifications

• Bachelor's degree plus two years related experience, or a combination equal to six years.
• Preferred: Bachelor's in Business.
• Experience supporting a C-suite or department chair-level executive in an academic medical center or health system.
• Experience with Microsoft Office applications: Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Coordinate faculty leave and scheduling activities, including clinical schedules, Outlook calendars, teaching assignments, and administrative responsibilities.
• Generate, analyze, and validate departmental reports, including patient volume, financial performance, productivity, and operational metrics.
• Provide administrative and clinical support for the Department of Family and Community Medicine, including departmental projects and process improvements.
• Develop, coordinate, negotiate, and maintain departmental contracts with internal and external partners.
• Coordinate faculty renewals and maintain licensure, certification, membership, and credentialing records.
• Maintain accurate records of faculty benefits, CME, travel, and administrative purchases.
• Coordinate departmental and faculty meetings, including scheduling, room reservations, setup, meals, agendas, and minutes.
• Communicate and collaborate with faculty, residents, staff, leadership, administrators, and external partners to facilitate operations.
• Assist the Senior Clinical Department Administrator with special projects, data analysis, reporting, and process improvement.

Education

Bachelor's degree

Masters degree in healthcare administration or public health

Tools

Microsoft Office

Job description

Texas Tech University Health Sciences Center is seeking an Administrative Coordinator to support the Department of Family and Community Medicine. The role involves coordinating faculty leave, scheduling, and calendars, while generating departmental reports on patient volume and financial performance to inform leadership decisions.

The position requires a Bachelor's degree with related experience or equivalent, and offers daytime hours, full-time employment, and robust TTUHSC benefits.