Executive Marketing Admin & Office Coordinator

Gordon Brothers; Boston (MA); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health coverage

Dental benefits

401(k) match

Paid time off

Job summary

Gordon Brothers in Boston is seeking an Administrative Assistant to provide proactive support to the Head of Marketing and other executives. You will manage calendars, travel arrangements, invoices, and daily office operations.

This role offers exposure across the organization, opportunities to contribute to marketing projects, and requires strong organizational skills, discretion, and professional communication. A Bachelor's degree is preferred but not required based on experience.

Qualifications

• 3+ years of experience in administrative or office management.
• Strong organizational and written/verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Provide day-to-day administrative support to Head of Marketing and leaders.
• Manage calendars, scheduling, travel arrangements, and expense reporting.
• Process invoices and track against budget.
• Support office operations and event logistics at the Boston HQ.
• Coordinate with building management, security, and visitors.

Skills

Organizational skills

Communication

Confidentiality

Time management

Customer service mindset

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Gordon Brothers in Boston is seeking an Administrative Assistant to provide proactive support to the Head of Marketing and other executives. You will manage calendars, travel arrangements, invoices, and daily office operations.

This role offers exposure across the organization, opportunities to contribute to marketing projects, and requires strong organizational skills, discretion, and professional communication. A Bachelor's degree is preferred but not required based on experience.