Executive Marketing Admin & Office Coordinator

Gordon Brothers; Boston (MA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Dental benefits

401(k) match

Time off benefits

Bonus plan

Job summary

Gordon Brothers is seeking an Administrative Assistant in Boston to provide proactive support to the Head of Marketing and senior leaders. The role covers calendar management, travel arrangements, expense reporting, and coordinating office operations at the Boston headquarters.

Candidates should have 3+ years of administrative experience, strong communication skills, and proficiency with MS Office. This position offers exposure to marketing projects and a collaborative, inclusive culture.

Qualifications

• 3+ years of administrative or office management experience.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams).
• Experience coordinating meetings, travel, events, and executive calendars.

Responsibilities

• Provide day-to-day administrative support to the Head of Marketing and other leaders.
• Manage calendars, scheduling, travel arrangements, and expense reporting.
• Prioritize competing requests and prepare leaders for meetings and travel.
• Process department invoices and monitor budget.
• Cover daily operations at the Boston headquarters, including conference room and visitor logistics.
• Support marketing and communications projects as needed.
• Coordinate with building management and on-site teams for events and logistics.

Skills

Administrative experience

Calendar management

Communication skills

Discretion/confidentiality

Organizational skills

Education

Bachelor's degree preferred

Tools

MS Office Suite

Outlook

PowerPoint

Excel

Teams

Job description

Gordon Brothers is seeking an Administrative Assistant in Boston to provide proactive support to the Head of Marketing and senior leaders. The role covers calendar management, travel arrangements, expense reporting, and coordinating office operations at the Boston headquarters.

Candidates should have 3+ years of administrative experience, strong communication skills, and proficiency with MS Office. This position offers exposure to marketing projects and a collaborative, inclusive culture.