Administrative Assistant

Gordon Brothers; Boston (MA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Dental benefits

401(k) match

Time off benefits

Bonus plan

Job summary

Gordon Brothers is seeking an Administrative Assistant in Boston to provide proactive support to the Head of Marketing and senior leaders. The role covers calendar management, travel arrangements, expense reporting, and coordinating office operations at the Boston headquarters.

Candidates should have 3+ years of administrative experience, strong communication skills, and proficiency with MS Office. This position offers exposure to marketing projects and a collaborative, inclusive culture.

Qualifications

• 3+ years of administrative or office management experience.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams).
• Experience coordinating meetings, travel, events, and executive calendars.

Responsibilities

• Provide day-to-day administrative support to the Head of Marketing and other leaders.
• Manage calendars, scheduling, travel arrangements, and expense reporting.
• Prioritize competing requests and prepare leaders for meetings and travel.
• Process department invoices and monitor budget.
• Cover daily operations at the Boston headquarters, including conference room and visitor logistics.
• Support marketing and communications projects as needed.
• Coordinate with building management and on-site teams for events and logistics.

Skills

Administrative experience

Calendar management

Communication skills

Discretion/confidentiality

Organizational skills

Education

Bachelor's degree preferred

Tools

MS Office Suite

Outlook

PowerPoint

Excel

Teams

Job description

About Gordon Brothers:Since 1903, Gordon Brothers has helped companies unlock the potential of their assets. Our solutions-oriented approach combined with over 120 years of industry knowledge enables clients to get the most value from their assets with tailored solutions across asset services, asset lending and financing, and asset trading. Leveraging our deep expertise in retail, industrial, brands and real estate, we work closely with clients globally to determine the value of, lend against, or buy and sell their assets to help them achieve their business goals.At Gordon Brothers, we foster a culture of collaboration and creativity to find unique and innovative solutions for our clients. We take pride in fostering an engaging, inclusive culture and encouraging employees to bring new ideas to the table, develop their skills, and build dynamic and fulfilling careers.For more information, please visit www.gordonbrothers.com.

Description

The Administrative Assistant provides proactive administrative and operational support across Gordon Brothers. The position will serve as the primary administrative partner to the Head of Marketing while also supporting other executives and business leaders as needed. In addition to support responsibilities, this role helps ensure the smooth operation of the Boston office and provides coordination support for key marketing, communications, and events.

This position offers broad exposure across the organization and the opportunity to contribute to marketing-related projects for candidates with an interest in marketing, communications, or event management.

Key Responsibilities

Administrative Support

• Provide day-to-day administrative support to the Head of Marketing and other designated business leaders.
• Manage calendars, scheduling, meeting coordination, travel arrangements, and expense reporting.
• Prioritize competing requests and ensure leaders are well prepared for meetings, travel, and business commitments.
• Process department invoices and track against budget.
• Handle sensitive and confidential information with professionalism and discretion.
• Support special projects and cross-functional initiatives as needed.
• For candidates with relevant skills and interest, there may be opportunities to take on additional marketing and communications responsibilities over time.
• Assist with daily operations of the Boston headquarters as needed, including conference room management, visitor registration, catering coordination, and meeting logistics.
• Serve as a welcoming point of contact for guests and external visitors.
• Coordinate with building management, security, and hospitality teams to support on-site activities and events.
• Assist with office communications and employee engagement activities.

Qualifications

• 3+ years of experience in an administrative or office management capacity.
• Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills with a professional and polished presence.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• Highly proficient in Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, and Teams.
• Experience coordinating meetings, travel, events, and executive calendars.
• Strong attention to detail, follow-through, and problem-solving skills.
• Ability to work independently while building effective relationships across all levels of the organization.
• Customer-service mindset with a proactive, resourceful, and adaptable approach.
• Bachelor’s degree preferred but not required based on relevant experience.

Gordon Brothers offers a very competitive total compensation package, including base salary and bonus plan, health insurance, dental benefits, a generous 401(k) match, time off benefits, and more.

In compliance with the Americans with Disabilities Act (ADA), please contact the Human Resources department if you have a disability and need reasonable accommodation with any part the application process. Requests will be considered on a case-by‑case basis.

Gordon Brothers is an Equal Opportunity Employer.