Executive Assistant, Marketing

Apply; Northern (KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Deepgram is seeking an Executive Assistant to the CMO in the United States to enable strategic leadership through AI-enhanced scheduling, travel planning, and meeting preparation. You will act as a right hand to the CMO, ensuring smooth operations and prioritization across functions.

You will coordinate with RevOps, Comms, People, and other teams, manage complex calendars, prepare briefs, and safeguard confidential information while balancing competing priorities and time zones.

Qualifications

• Operates AI-native — designs Human+AI workflows for scheduling, drafting, and meeting prep.
• Builds lightweight systems that reduce recurring admin work.
• Coordinates across teams and programs, not just within a single leader's calendar.
• Exercises sound judgment with confidential information.
• Juggles competing priorities across time zones while preserving detail.
• Communicates clearly with senior stakeholders, internally and externally.

Responsibilities

• Protect and optimize the CMO's calendar and priorities across shifting business needs.
• Run the marketing leadership operating cadence and coordinate cross-functional work.
• Develop AI-assisted workflows for scheduling, inbox triage, and meeting prep.
• Identify and ship fixes to improve leadership operations quarterly.
• Manage complex travel and expenses with accuracy and speed.
• Maintain confidentiality and discretion in handling sensitive information.

Skills

AI-native workflows

Process automation

Problem solving

Cross-functional coordination

Discretion

Time zone management

Stakeholder communication

Proactive support

Tools

Calendar tools

Travel tools

Expense tools

Comms platforms

Job description

Company Overview

Deepgram is the leading platform underpinning the emerging trillion-dollar Voice AI economy, providing real-time APIs for speech-to-text (STT), text-to-speech (TTS), and building production-grade voice agents at scale. More than 200,000 developers and 1,300+ organizations build voice offerings that are ‘Powered by Deepgram’, including Twilio, Cloudflare, Sierra, Decagon, Vapi, Daily, Cresta, Granola, and Jack in the Box. Deepgram’s voice-native foundation models are accessed through cloud APIs or as self-hosted and on-premises software, with unmatched accuracy, low latency, and cost efficiency. Backed by a recent Series C led by leading global investors and strategic partners, Deepgram has processed over 50,000 years of audio and transcribed more than 1 trillion words. There is no organization in the world that understands voice better than Deepgram.

Company Operating Rhythm

At Deepgram, we expect an AI-first mindset—AI use and comfort aren’t optional, they’re core to how we operate, innovate, and measure performance.

Every team member who works at Deepgram is expected to actively use and experiment with advanced AI tools, and even build your own into your everyday work. We measure how effectively AI is applied to deliver results, and consistent, creative use of the latest AI capabilities is key to success here. Candidates should be comfortable adopting new models and modes quickly, integrating AI into their workflows, and continuously pushing the boundaries of what these technologies can do.

Additionally, we move at the pace of AI. Change is rapid, and you can expect your day-to-day work to evolve just as quickly. This may not be the right role if you’re not excited to experiment, adapt, think on your feet, and learn constantly, or if you’re seeking something highly prescriptive with a traditional 9-to-5.

Team Overview

You'd be the right hand to our CMO and a force multiplier for the marketing leadership team. Marketing owns how the world discovers what Deepgram can do, and the CMO's time and focus are among the highest-leverage resources we have. Your job is to protect that leverage: keep the operation running cleanly enough that leadership stays heads-down on the work that moves the business, and connect the dots across teams so the right things meet at the right time.

Key Goals

• Protect and optimize the CMO's calendar — partner with them to set and re-sequence priorities as the picture shifts, so their time lands on strategic work rather than reactive fire drills

• Run the marketing leadership operating cadence (staff meetings, QBRs, offsites, planning cycles) and coordinate with adjacent teams — RevOps, Comms, People — so cross-functional work lands without the CMO having to chase it

• Build Human+AI workflows for scheduling, inbox triage, and meeting prep that cut recurring admin turnaround by [X]%

• Spot recurring friction in how leadership operates and ship [1–2] fixes a quarter — a template, a cadence, an automation — instead of absorbing the same problem every week

• Own complex travel and logistics with zero missed connections, and close expenses same-day

• Keep confidential and sensitive matters secure, handling delicate information with total discretion

Minimum Skills, Knowledge & Capabilities

• Operates AI-native — designs Human+AI workflows for scheduling, drafting, and meeting prep rather than doing every task by hand

• Builds lightweight systems that eliminate recurring admin work instead of re-solving it each week

• Identifies problems in how the office runs and proposes practical solutions within the function

• Coordinates across teams and programs, not just within a single leader's calendar

• Exercises sound judgment and discretion with confidential and sensitive information

• Juggles competing priorities across time zones and calendars without dropping details

• Communicates clearly and professionally with senior stakeholders, internal and external

• Anticipates needs and resolves problems before they reach the CMO's desk

Preferred Qualifications (nice-to-have, not required)

• Typically ~1–3 years supporting leaders or coordinating across teams, or equivalent demonstrated experience

• Prior experience supporting a senior leader or executive, [in a fast-moving startup or high-growth tech environment]

• Hands-on with modern AI tools for drafting, summarizing, and automating repetitive work

• Familiarity with common exec-support tooling — [calendar, travel, expense, and comms platforms]

Our Values

• Be You — bring your whole self and a different perspective; diverse viewpoints make our products better.
• Be Curious — challenge the status quo, keep learning, and ask 'how might we?' instead of accepting limits.
• Grow Together — push each other to do great work, treat feedback as a gift, and leave the drama out.
• Do the Right Thing — act with integrity and candor, assume best intent, choose ethics over expediency.
• Think Smart. Act Fast. — weigh the high-leverage options, decide, and move; no analysis paralysis.
• Put the Customer First — listen with empathy, understand their goals, and let their success drive ours.

We know the confidence gap and imposter syndrome can get in the way of meeting great candidates — so please don't hesitate to apply. We'd love to hear from you.

Notice: We're aware of individuals impersonating Deepgram recruiters. All legitimate Deepgram recruiting communication comes from an @deepgram.com email address. If you've received a message claiming to be Deepgram, please forward it to [e-mail].