Executive Assistant

CBRE; New York (NY); On-site; USD 75,000 - 110,000; Full time

Job summary

CBRE seeks an exceptional Executive Assistant to support the Chief Marketing Officer and other executive leaders. The role emphasizes strategic enablement, operational excellence, and superior executive presence in a fast-paced, global environment.

You will anticipate needs, coordinate high-impact meetings, support initiatives, and streamline processes using AI-enabled tools. This position requires discretion, organization, and proactive problem solving.

Qualifications

• Experience supporting C-suite executives, preferably in marketing or tech.
• Demonstrated ability to manage complex calendars and travel logistics.

Responsibilities

• Anticipate needs, manage information flow, and keep critical items moving on time.
• Coordinate meetings and events for the CMO and marketing leadership.
• Support strategic initiatives and build scalable processes with AI-enabled tools.
• Maintain presentation layouts and assist with speaker materials.
• Provide 70% CMO coverage: calendar, travel, expenses, and meeting coordination.
• Cover 30% for an SVP and a VP: calendar and logistics coordination.
• Explain complex information clearly and resolve escalated requests.

Skills

Executive support

Calendar management

Job description

About The Role:

We're looking for an exceptional Executive Assistant to the Chief Marketing Officer and other Executive Marketing Leaders who thrives at the intersection of executive support, operational excellence, and strategic enablement. This role is far more than calendar management, it is a unique opportunity to become a trusted partner to the CMO, helping drive priorities, coordinate high-impact meetings and events, support strategic initiatives, streamline processes, and ensure the marketing leadership team operates at its best. The ideal candidate is proactive, highly organized, tech-savvy, and resourceful, with the judgment, discretion, and executive presence to navigate a fast-paced global environment while anticipating needs, solving problems, and creating order from complexity.

What You'll Do:

• Work closely with the Chief Marketing Officer (CMO) to anticipate needs, manage information flow, and keep the right things moving at the right time.
• Meeting communications and coordination with the team for CMO leadership meetings, Strategy Offsites, agency/consulting workshops, and visiting executives/colleagues/guests.
• Support small analytical or strategic projects that arise from the CMO’s agenda. Build simple, scalable systems that make recurring work more efficient. Use AI and modern tools where they can improve workflows.
• Maintain best practices and process guides for executive support to bring consistency to the CMO leadership team experience.
• Provide support for document and presentation layout, updates and editing.
• CMO support for speaking engagements and presentations.
• Dedicated CMO support (70%): calendar, travel, expenses, executive/agency meeting coordination, office space logistics, project tracking, with C-suite judgment and discretion.
• Additional coverage (30%) of one SVP and one VP: calendar, travel, expenses, executive/agency meeting coordination, office space logistics.
• Explain complex information to others in straightforward situations.
• Troubleshoot and resolve escalated inquiries and requests from internal and external clients.
• Evaluate department processes and procedures and identify opportunities to improve service delivery.
• Employee engagement program operations & logistics in partnership with Global Strategy team.
• Office space and visitor logistics and coordination with building ops and marketing ops teams.
• Occasional backup for other EA when OOO for two SVPs and one VP.
• Apply general knowledge of standard principles and techniques/procedures to accomplish assigned tasks and solve routine problems.
• Lead by example and model behaviors that are consistent with CBRE RISE values.