Executive Litigation Secretary | Trial Prep & E-Filing Expert

Squire Patton Boggs; Los Angeles (CA); Hybrid; USD 75,000 - 95,000; Full time

Benefits offered by this job

Health benefits

401(k)

Paid time off

Job summary

Squire Patton Boggs in Los Angeles seeks an Executive Legal Secretary to provide legal and administrative support to multiple litigation attorneys.

Responsibilities include drafting and filing documents, managing calendars, preparing trial materials, and ensuring compliance with court rules. The role requires strong MS Office skills, e-filing expertise, and the ability to handle multiple priorities in a hybrid work environment.

Qualifications

• Associate's degree (A.A.) or equivalent from two-year college or technical school preferred.
• Minimum 5 years of legal litigation secretarial experience, preferably in a law firm.
• Strong typing skills with high accuracy; ability to proofread and input revisions to documents.

Responsibilities

• Draft, type, revise, proofread and format legal documents, correspondence, memoranda and email.
• Prepare expense reports, check requests, client forms and time entry.
• Assist multiple attorneys while prioritizing urgent, time-sensitive tasks.
• Maintain attorneys' calendar; track deadlines and ensure timely filings and responses.
• File and manage pleadings, motions, briefs, discovery, subpoenas and correspondence with courts.
• Coordinate service of process and discovery exchanges with opposing counsel and courts.
• Assist with trial preparation: organizing exhibits, witness lists, binders and materials.
• Manage and organize electronic and physical case files with accuracy.
• Perform other secretarial duties as assigned.

Skills

Legal secretarial experience

Typing

Attention to detail

Organizational skills

Prioritize tasks

MS Office suite

iManage experience

Verbal and written communication

Overtime flexibility

Education

Associate's degree (A.A.) or equivalent

Tools

Microsoft Word

Outlook

Excel

PowerPoint

iManage

Job description

Squire Patton Boggs in Los Angeles seeks an Executive Legal Secretary to provide legal and administrative support to multiple litigation attorneys.

Responsibilities include drafting and filing documents, managing calendars, preparing trial materials, and ensuring compliance with court rules. The role requires strong MS Office skills, e-filing expertise, and the ability to handle multiple priorities in a hybrid work environment.