Litigation Secretary: Frontline Legal Support & E-Filing

Fagen Friedman & Fulfrost LLP; Guasti (CA); On-site; USD 52,000 - 69,000; Full time

Benefits offered by this job

Health insurance

401(k) with profit-sharing

Job summary

F3 Law, based in California, seeks a Litigation Legal Secretary to provide legal and administrative support to multiple attorneys, requiring independence, confidentiality, and professionalism. Strong organizational and time-management skills are essential to succeed in a fast-paced environment.

The role involves document production, e-filing in state and federal courts, drafting and proofreading correspondence, client communications, and complex calendar/travel management to ensure timely matter

Qualifications

• High school diploma or GED; associates/bachelor's degree preferred.
• Proficiency with Microsoft Office, DMS, and PDF tools.
• 2–5 years of experience as a litigation secretary.

Responsibilities

• Document production and file management.
• Extensive e-filing in administrative, state, and federal courts.
• Draft, proofread, and edit correspondence.
• Client interaction/communication with clients, courts, and attorneys.
• Knowledge of court rules and civil procedures in state and federal jurisdictions.
• Legal calendaring via Juralaw and other electronic court rule programs.
• Management of multiple calendars, appointments, and travel arrangements.
• Preparation of travel and expense reimbursements.
• Managing competing priorities and adhering to strict deadlines in a fast-paced environment.
• Collaborating with attorneys and support staff to ensure smooth workflow and efficient case management.
• Quick to learn new tools and platforms, and able to think independently and adapt in a fast-paced legal environment.
• Demonstrated attention to detail, discretion with sensitive information, and a proactive, solution-oriented approach to problem-solving.
• Strong formatting skills with a high level of accuracy.

Education

High school diploma or GED; Associates/ Bachelor's degree preferred

Tools

Microsoft Office Suite

Coyote timekeeping

DMS (iManage) or similar

Adobe Acrobat

Job description

F3 Law, based in California, seeks a Litigation Legal Secretary to provide legal and administrative support to multiple attorneys, requiring independence, confidentiality, and professionalism. Strong organizational and time-management skills are essential to succeed in a fast-paced environment.

The role involves document production, e-filing in state and federal courts, drafting and proofreading correspondence, client communications, and complex calendar/travel management to ensure timely matter