Executive Legal Secretary - Litigation

Squire Patton Boggs; Los Angeles (CA); Hybrid; USD 75,000 - 95,000; Full time

Benefits offered by this job

Health benefits

401(k)

Paid time off

Job summary

Squire Patton Boggs in Los Angeles seeks an Executive Legal Secretary to provide legal and administrative support to multiple litigation attorneys.

Responsibilities include drafting and filing documents, managing calendars, preparing trial materials, and ensuring compliance with court rules. The role requires strong MS Office skills, e-filing expertise, and the ability to handle multiple priorities in a hybrid work environment.

Qualifications

• Associate's degree (A.A.) or equivalent from two-year college or technical school preferred.
• Minimum 5 years of legal litigation secretarial experience, preferably in a law firm.
• Strong typing skills with high accuracy; ability to proofread and input revisions to documents.

Responsibilities

• Draft, type, revise, proofread and format legal documents, correspondence, memoranda and email.
• Prepare expense reports, check requests, client forms and time entry.
• Assist multiple attorneys while prioritizing urgent, time-sensitive tasks.
• Maintain attorneys' calendar; track deadlines and ensure timely filings and responses.
• File and manage pleadings, motions, briefs, discovery, subpoenas and correspondence with courts.
• Coordinate service of process and discovery exchanges with opposing counsel and courts.
• Assist with trial preparation: organizing exhibits, witness lists, binders and materials.
• Manage and organize electronic and physical case files with accuracy.
• Perform other secretarial duties as assigned.

Skills

Legal secretarial experience

Typing

Attention to detail

Organizational skills

Prioritize tasks

MS Office suite

iManage experience

Verbal and written communication

Overtime flexibility

Education

Associate's degree (A.A.) or equivalent

Tools

Microsoft Word

Outlook

Excel

PowerPoint

iManage

Job description

Description

Los Angeles office of Squire Patton Boggs, a global law firm, seeks an Executive Legal Secretary to provide legal and administrative support to multiple litigation attorneys.

Primary Responsibilities Include

• Draft, type, revise, proofread and format legal documents, correspondence, memoranda, and e-mail


• Perform administrative tasks such as preparing expense reports, check requests, client required forms and time entry


• Assist multiple attorneys simultaneously while prioritizing urgent and time-sensitive tasks


• Maintain attorneys' calendar, calendar / track deadlines and follow up to ensure timely filings and responses


• Superior knowledge of e-filing and court procedures (state and federal) / prepare and file legal documents with courts in compliance with court rules and deadlines including pleadings, motions, briefs, discovery, subpoenas and correspondence


• Coordinate service of process, discovery exchanges, and filings with opposing counsel and courts


• Assist attorneys with trial preparation, including organizing exhibits, preparing witness and exhibit lists, binders, and other trial materials


• Manage and organize case files (electronic and physical), ensuring accuracy


• Perform other secretarial duties as assigned

Qualifications

• Associate's degree (A.A.) or equivalent from two-year college or technical school preferred


• Minimum 5 years of legal litigation secretarial experience, preferably in a law firm


• Strong typing skills with high accuracy; ability to type, read and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and email


• Attention to detail and strong organizational skills


• Ability to prioritize, manage multiple tasks under tight deadlines and use good judgment in order to meet deadlines


• Superior knowledge of Windows and Microsoft office a must (Word, Outlook, Excel, PowerPoint). Prior experience working in iManage, preferred


• Excellent verbal and written communications


• A self-starter that takes initiative and is a team player


• Ability to work independently, anticipate needs, and meet strict deadlines


• Ability to work overtime, when needed


• Ability to be in the office on a hybrid schedule

California salary range for this position is $75,000 to $95,000 per year, depending on skills and experience.

Squire Patton Boggs offers comprehensive benefits, including health, dental, life, 401(k) and other benefits and an exceptional group of people with whom you will practice and develop in your career.

We are not accepting third party submissions.

Squire Patton Boggs will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of state and local laws.

About Squire Patton Boggs

Squire Patton Boggs is a full-service global law firm providing insight at the point where law, business and government meet, giving you a voice, supporting your ambitions and achieving successful outcomes. With over 1,500 lawyers spanning more than 40 offices across four continents, the firm is renowned for its local connections and global influence, delivering comprehensive legal services across North America, Europe, the Middle East, Asia Pacific, and Latin America.

Squire Patton Boggs is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion or creed, sex, national origin, citizenship status, sexual orientation, gender identity, disability, veteran status, or any other condition protected by applicable law. This non-discrimination policy applies to all aspects of employment.

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