Executive Liaison & Calendar Coordinator (Hybrid)

ameritasexternal; Lincoln (NE); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible hybrid work

401(k) with company match

Tuition reimbursement

Paid time off

Volunteer time off

Health benefits

Job summary

Ameritas in Lincoln, NE is seeking an experienced Executive Administrative Assistant to support senior leaders across multiple areas. This high-visibility role requires professionalism and discretion as you coordinate calendars, travel, meetings, and communications.

You will screen inquiries, draft responses, arrange events, assist with presentations and special projects, manage expenses and budgets, and welcome high-profile visitors.

Qualifications

• High school diploma or GED required.
• 2-4 years of related administrative assistant or similar experience required.
• Strong experience with Microsoft Office required, with a special emphasis on Outlook calendar.

Responsibilities

• Manage senior leader calendars, align meetings, schedule appointments, book travel and events, and handle expense reporting to optimize the time of supported leaders allowing them to achieve objectives.
• Screen and direct phone calls, emails, and correspondence appropriately. Draft responses, compose emails, or make calls on behalf of the executive.
• Arrange and coordinate meetings, including logistics, venue bookings, catering and technology needs for executive needs and organizational initiatives.
• Assist in the planning and execution of presentations, agendas, reports, special projects, and initiatives.
• Organize executive travel, including flights, accommodations, itineraries, contacts, and documents.
• Manage expense reporting, invoices, and budget tracking.
• Greet and host high-profile guests such as board members and government officials.
• Use judgement to prioritize competing requests for time/resources from various leaders.

Skills

Calendar management

Phone & email screening

Meeting coordination

Budget tracking

Executive travel planning

Education

High school diploma or GED

Tools

Microsoft Office

Outlook

Job description

Ameritas in Lincoln, NE is seeking an experienced Executive Administrative Assistant to support senior leaders across multiple areas. This high-visibility role requires professionalism and discretion as you coordinate calendars, travel, meetings, and communications.

You will screen inquiries, draft responses, arrange events, assist with presentations and special projects, manage expenses and budgets, and welcome high-profile visitors.