Senior Coordinator - Administrative Assistant

ameritasexternal; Lincoln (NE); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible hybrid work

401(k) with company match

Tuition reimbursement

Paid time off

Volunteer time off

Health benefits

Job summary

Ameritas in Lincoln, NE is seeking an experienced Executive Administrative Assistant to support senior leaders across multiple areas. This high-visibility role requires professionalism and discretion as you coordinate calendars, travel, meetings, and communications.

You will screen inquiries, draft responses, arrange events, assist with presentations and special projects, manage expenses and budgets, and welcome high-profile visitors.

Qualifications

• High school diploma or GED required.
• 2-4 years of related administrative assistant or similar experience required.
• Strong experience with Microsoft Office required, with a special emphasis on Outlook calendar.

Responsibilities

• Manage senior leader calendars, align meetings, schedule appointments, book travel and events, and handle expense reporting to optimize the time of supported leaders allowing them to achieve objectives.
• Screen and direct phone calls, emails, and correspondence appropriately. Draft responses, compose emails, or make calls on behalf of the executive.
• Arrange and coordinate meetings, including logistics, venue bookings, catering and technology needs for executive needs and organizational initiatives.
• Assist in the planning and execution of presentations, agendas, reports, special projects, and initiatives.
• Organize executive travel, including flights, accommodations, itineraries, contacts, and documents.
• Manage expense reporting, invoices, and budget tracking.
• Greet and host high-profile guests such as board members and government officials.
• Use judgement to prioritize competing requests for time/resources from various leaders.

Skills

Calendar management

Phone & email screening

Meeting coordination

Budget tracking

Executive travel planning

Education

High school diploma or GED

Tools

Microsoft Office

Outlook

Job description

Position Description:

This position provides administrative support to senior leaders of multiple areas by serving as a key liaison with internal & external stakeholders for the organization. This is a highly visible role that requires a high level of professionalism.

Position Location:

This is a hybrid role working partially in-office (Lincoln, NE) and partially from home.

What you do:

• Manage senior leader calendars, align meetings, schedule appointments, book travel and events, and handle expense reporting to optimize the time of supported leaders allowing them to achieve objectives.
• Screen and direct phone calls, emails, and correspondence appropriately. Draft responses, compose emails, or make calls on behalf of the executive.
• Arrange and coordinate meetings, including logistics, venue bookings, catering and technology needs for executive needs and organizational initiatives.
• Assist in the planning and execution of presentations, agendas, reports, special projects, and initiatives.
• Organize executive travel, including flights, accommodations, itineraries, contacts, and documents.
• Manage expense reporting, invoices, and budget tracking.
• Greet and host high-profile guests such as board members and government officials.
• Use judgement to prioritize competing requests for time/resources from various leaders.

What you bring:

• High school diploma or G.E.D. required.
• 2-4 years of related administrative assistant or similar experience required.
• Strong experience with Microsoft Office required, with a special emphasis on Outlook calendar.

What we offer:

A meaningful mission. Great benefits. A vibrant culture

Ameritas is an insurance, financial services and employee benefits provider Our purpose is fulfilling life. It means helping all kinds of people, at every age and stage, get more out of life.

At Ameritas, you’ll find energizing work challenges. Flexible hybrid work options. Time for family and community. But dig deeper. Benefits at Ameritas cover things you expect -- and things you don’t:

Ameritas Benefits

For your money:

• 401(k) Retirement Plan with company match and quarterly contribution.
• Tuition Reimbursement and Assistance.
• Incentive Program Bonuses.
• Competitive Pay.

For your time:

• Flexible Hybrid work.
• Thrive Days - Personal time off.
• Paid time off (PTO).

For your health and well-being:

• Health Benefits: Medical, Dental, Vision.
• Health Savings Account (HSA) with employer contribution.
• Well-being programs with financial rewards.
• Employee assistance program (EAP).

For your professional growth:

• Professional development programs.
• Leadership development programs.
• Employee resource groups.
• StrengthsFinder Program.

For your community:

• Matching donations program.
• Paid volunteer time– 8 hours per month.

For your family:

• Generous paid maternity leave and paternity leave.
• Fertility, surrogacy, and adoption assistance.
• Backup child, elder and pet care support.

An Equal Opportunity Employer

Ameritas has a reputation as a company that cares, and because everyone should feel safe bringing their authentic, whole self to work, we’re committed to an inclusive culture and diverse workplace, enriched by our individual differences. We are an Equal Opportunity/Affirmative Action Employer that hires based on qualifications, positive attitude, and exemplary work ethic, regardless of sex, race, color, national origin, religion, age, disability, veteran status, genetic information, marital status, sexual orientation, gender identity or any other characteristic protected by law.

Application Deadline

This position will be open for a minimum of 3 business days or until filled.

This position is not open to individuals who are temporarily authorized to work in the U.S.