Executive Legal Assistant

Consilio LLC; New York (NY); Hybrid; USD 80,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

401(k)

Vision insurance

Job summary

A law firm in New York is seeking a Legal Executive Assistant to support attorneys with their corporate practice. The right candidate will possess at least 5 years of executive administrative experience, demonstrating strong organizational and interpersonal skills. Responsibilities include managing calendars, coordinating meetings, and overseeing billing processes. This full-time position offers a hybrid work model and includes benefits such as medical and vision insurance.

Qualifications

• 5 years of professional executive administrative experience supporting partners and/or executives.

Responsibilities

• Support the partner's practice with a broad variety of tasks.
• Coordinate attorney Outlook calendars and travel itineraries.
• Prepare meeting agendas and materials for clients and team meetings.
• Oversee billing matters and maintain filing systems.

Skills

Executive administrative experience

Organizational skills

Discretion

Client interaction

Team support

Job description

Overview

Consilio's ELS direect hire division is seeking a tenured, well organized, Legal Executive Assistant on behalf of a law firm in New York for their corporate practice area. The right candidate will have extensive experience supporting attorneys and/or executives with maintaining and building their practices.

Hybrid: 3 days onsite

Base pay range

$80,000.00/yr - $120,000.00/yr

Responsibilities

• Completes and carries out major assignments and a broad variety of tasks in support of the partner's practice.
• Exercises judgment and delegates administrative tasks and document work as appropriate to other Legal Support Services team members (Legal Support Assistants and Legal Administrative Assistants) and firm resources. When delegating, maintains responsibility for and tracks all activities/tasks/projects to successful completion. Collaborates with peers to provide team support and coverage.
• Performs work that substantively and positively impacts the success of the partner's financial viability with client matters.
• Exercises discretion and professional judgment with confidential and sensitive matters.
• Plans, coordinates, and ensures attorney Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.
• Works closely and proactively with attorneys to keep them well informed of upcoming commitments and responsibilities, preparing materials in advance, and following up appropriately.
• Successfully completes critical aspects of deliverables with a proactive, hands-on approach, including drafting letters or other correspondence, preparing reports, and other tasks that facilitate partner's ability to effectively build the practice.
• Handles extensive direct interaction with clients and outside business contacts.
• Prepares agendas, reports, and presentations; composes correspondence that is sometimes confidential.
• Develops and maintains professional relationships and ensures teams work together efficiently and effectively, providing clear direction and constructive feedback on projects and assignments.
• Coordinates department or practice group meetings. Takes lead in preparing logistics and engaging appropriate parties to ensure a successful meeting.
• Participates in practice group and client team meetings, as appropriate. Prepares meeting agendas, reviews meeting materials for accuracy and completeness and distributes to meeting attendees.
• Maintains paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures.
• Oversees billing matters (prebilling tasks including all approval forms and collaboration correspondence, international billing, liaise with biller regarding questions/issues, liaise with collections team); monitors client budgets for reporting purposes.

Qualifications

• 5 years’ professional executive administrative experience supporting partners and/or executives

Benefits

• Medical insurance
• 401(k)
• Vision insurance

Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate on the bases of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative and Legal

Industries

• Law Practice and Legal Services