Executive Legal Assistant

Consilio LLC; Boston (MA); Hybrid; USD 60,614 - 100,564; Full time

Benefits offered by this job

Medical insurance

401(k)

Vision insurance

Pension plan

Disability insurance

Student loan assistance

Child care support

Paid maternity leave

Tuition assistance

Paid paternity leave

Job summary

A well-known legal firm in Boston is seeking a Legal Executive Assistant to manage attorney projects, draft legal documents, and oversee billing tasks. This full-time position offers a hybrid work schedule and a comprehensive benefits package, including medical insurance and tuition assistance. Candidates should have at least 5 years of experience in an administrative role within a legal or corporate environment.

Qualifications

• 5 years in an administrative role supporting senior leadership.
• High School diploma or GED required.
• Experience in a corporate or legal setting preferred.

Responsibilities

• Manages attorney projects and tracks deadlines.
• Acts as a liaison between attorneys and clients.
• Drafts and finalizes legal documents.
• Oversees billing tasks and manages the attorney’s calendar.

Skills

Organizational skills

Communication skills

Conflict resolution

Document drafting

Project management

Education

Bachelor’s degree in Legal Studies or related field

Job description

We are seeking a Legal Executive Assistant for our client, a well‑known and respected AmLaw firm, to join their Boston office. This is a direct‑hire, permanent position with full benefits.

Base pay range: $44.00/hr – $73.00/hr (DOE/DOL).

Hybrid schedule: 3 days on site / 2 days remote.

Responsibilities

• Manages attorney projects and tracks deadlines to ensure timely completion.
• Coordinates with attorneys and admin teams to meet project goals.
• Acts as a liaison between attorneys, clients, and departments, handling inquiries and messages.
• Uses judgment to respond on behalf of the attorney when needed.
• Builds strong working relationships across teams to support collaboration.
• Gives clear instructions and feedback to improve team performance.
• Resolves conflicts and works well with all levels of staff.
• Assigns tasks to LSAs and AskLegalSupport, ensuring accuracy and timeliness.
• Tracks assignment progress and communicates updates to support teams.
• Shares service feedback and suggests improvements to management.
• Partners with other LEAs or LAAs on complex projects and admin support.
• Mentors LSAs and supports their development.
• Provides ongoing feedback to LSAs for growth and improvement.
• Drafts, edits, and finalizes legal documents, emails, and presentations.
• Reviews work for accuracy and gives feedback to support teams.
• Maintains organized electronic and paper filing systems in the firm’s DMS.
• Conducts research and gathers materials for cases and briefings.
• Works with support teams to complete presentations and related documents.
• Plans meetings and coordinates logistics with internal and external parties.
• Prepares agendas and ensures materials are ready and available.
• Supports meeting attendees and follows up on requests made during meetings.
• Oversees billing tasks, including approvals and correspondence.
• Ensures prebills and final bills are processed accurately and on time.
• Follows up on billing issues and acts as a proxy for the attorney.
• Manages the attorney’s calendar, meetings, and travel plans.
• Resolves scheduling conflicts and offers solutions.
• Assigns expense and time entries to AskLegalSupport for timely processing.

Qualifications

• Minimum Education: High School diploma or GED.
• Preferred Education: Bachelor’s degree in Legal Studies, Business Administration, or related field.
• Minimum Experience: 5 years in an administrative role supporting senior leadership in a corporate or legal setting.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Legal

Benefits

• Medical insurance
• 401(k)
• Vision insurance
• Pension plan
• Disability insurance
• Student loan assistance
• Child care support
• Paid maternity leave
• Tuition assistance
• Paid paternity leave

Location: Boston, MA