Legal Executive Assistant

Consilio LLC; Boston (MA); Hybrid; USD 65,000 - 95,000; Full time

Job summary

Consilio LLC is seeking a legal executive assistant to support partners across multiple practice groups in Boston. Hybrid work arrangement (3 days in office, 2 remote after the first 60 days) is available.

The role involves calendar management, travel coordination, document drafting and direct client interaction to enable efficient legal practice operations. The ideal candidate will have at least 5 years of professional executive administrative experience, a High School Diploma or GED

Qualifications

• Supports partners and attorneys across multiple practice groups.
• Exercises judgment and delegates administrative tasks as appropriate.
• Drafts letters, reports and confidential correspondence.
• Maintains calendars and coordinates complex travel itineraries.
• Interacts with clients and outside business contacts professionally.
• Prepares agendas, reports and presentations for meetings.
• Oversees billing matters and monitors client budgets where needed.
• Develops professional relationships and guides project work.
• Coordinates meetings and ensures logistics are handled.
• Maintains filing systems in line with information governance.

Responsibilities

• Supports partners across a broad range of duties for the practice.
• Keeps attorneys informed of commitments and prepares materials in advance.
• Drafts letters, reports and other correspondence as required.
• Manages calendars, travel planning and meeting logistics.
• Handles direct interaction with clients and external contacts.
• Prepares meeting agendas and distributes materials to attendees.
• Oversees billing tasks including approvals and liaises with billing teams.
• Maintains accurate filing systems and supports information governance.

Skills

Executive support

Calendar management

Travel arrangements

Billing coordination

Client interaction

Document drafting

Meeting coordination

Team collaboration

Education

Bachelor’s Degree

High School Diploma or GED

Tools

Microsoft Outlook

Job description

Consilio's ELS Direct Hire division is seeking a legal executive assistant on behalf of an AMLAW firm in Boston. This position supports multiple attorneys across various practice groups and proactively manages the day-to-day operations of the attorneys client base.

Hybrid- 3:2 after the first 60 days

• Completes and carries out major assignments and a broad variety of tasks in support of the partner's practice.
• Exercises judgment and delegates administrative tasks and document work as appropriate to other Legal Support Services team members
• Performs work that substantively and positively impacts the success of the partner's financial viability with client matters.
• Plans, coordinates, and ensures attorney Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.
• Works closely and proactively with attorneys to keep them well informed of upcoming commitments and responsibilities, preparing materials in advance, and following up appropriately.
• Successfully completes critical aspects of deliverables with a proactive, hands-on approach, including drafting letters or other correspondence, preparing reports, and other tasks that facilitate partner's ability to effectively build the practice.
• Handles extensive direct interaction with clients and outside business contacts.
• Prepares agendas, reports, and presentations; composes correspondence that is sometimes confidential.
• Develops and maintains professional relationships and ensures teams work together efficiently and effectively, providing clear direction and constructive feedback on projects and assignments.
• Coordinates department or practice group meetings. Takes lead in preparing logistics and engaging appropriate parties to ensure a successful meeting.
• Participates in practice group and client team meetings, as appropriate. Prepares meeting agendas, reviews meeting materials for accuracy and completeness and distributes to meeting attendees.
• Maintains paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures.
• Oversees billing matters (prebilling tasks including all approval forms and collaboration correspondence, international billing, liaise with biller regarding questions/issues, liaise with collections team); monitors client budgets for reporting purposes.
• Performs a specific skill set within the litigation practice area, such as preparing legal documents, managing case files, scheduling court dates, and communicating with clients.
• High School Diploma or GED

Preferred Education

• Bachelor’s Degree

Minimum Years of Experience

• 5 years of professional executive administrative experience supporting partners and/or executives.

ELS Consilio, LLC Direct Hire Division staffs’ positions, for Consilio clients and does not staff for internal corporate positions at Consilio. Please refer to www.consilio.com to view job opportunities within our company. Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.