Executive Assistant

Consilio LLC; New York (NY); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Consilio LLC's ELS Direct Hire division is seeking an Executive Assistant for a prominent AMLAW firm in New York. The role supports one to a few attorneys and executives across practice groups and proactively manages day-to-day operations of the attorneys client base.

The position is Hybrid—3 days in the office and 2 remote after an initial 60 days—requiring exceptional calendar management, travel coordination, and billing oversight while maintaining confidentiality and professional client

Qualifications

• 7–10 years of professional executive administrative experience supporting partners/executives.
• Experience supporting attorneys or in a law firm is highly preferred.
• Strong judgment and ability to work with confidential information.

Responsibilities

• Manage partner/attorney calendars and scheduling.
• Coordinate complex travel itineraries and arrangements.
• Prepare letters, reports, and confidential correspondence.
• Assist with billing matters and client matters oversight.

Skills

Executive support

Calendar management

Travel coordination

Client relationship management

Education

Bachelor's Degree

High School Diploma or GED

Tools

Outlook

Job description

Consilio's ELS Direct Hire division is seeking an Executive Assistant on behalf of an AMLAW firm in New York. This position supports one to a few attorneys and executives across various practice groups and proactively manages the day-to-day operations of the attorneys client base.

Hybrid- 3:2 after the first 60 days

• Completes and carries out major assignments and a broad variety of tasks in support of the partner's practice.
• Exercises judgment and delegates administrative tasks and document work as appropriate to other Legal Support Services team members
• Performs work that substantively and positively impacts the success of the partner's financial viability with client matters.
• Plans, coordinates, and ensures attorney Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.
• Works closely and proactively with attorneys to keep them well informed of upcoming commitments and responsibilities, preparing materials in advance, and following up appropriately.
• Successfully completes critical aspects of deliverables with a proactive, hands-on approach, including drafting letters or other correspondence, preparing reports, and other tasks that facilitate partner's ability to effectively build the practice.
• Handles extensive direct interaction with clients and outside business contacts.
• Prepares agendas, reports, and presentations; composes correspondence that is sometimes confidential.
• Develops and maintains professional relationships and ensures teams work together efficiently and effectively, providing clear direction and constructive feedback on projects and assignments.
• Coordinates department or practice group meetings. Takes lead in preparing logistics and engaging appropriate parties to ensure a successful meeting.
• Participates in practice group and client team meetings, as appropriate. Prepares meeting agendas, reviews meeting materials for accuracy and completeness and distributes to meeting attendees.
• Maintains paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures.
• Oversees billing matters (prebilling tasks including all approval forms and collaboration correspondence, international billing, liaise with biller regarding questions/issues, liaise with collections team); monitors client budgets for reporting purposes.
• Performs a specific skill set within the litigation practice area, such as preparing legal documents, managing case files, scheduling court dates, and communicating with clients.
• High School Diploma or GED

Preferred Education

• Bachelor's Degree

Minimum Years of Experience

• 7-10 years of professional executive administrative experience supporting partners and/or executives.

ELS Consilio, LLC Direct Hire Division staffs' positions, for Consilio clients and does not staff for internal corporate positions at Consilio. Please refer to www.consilio.com to view job opportunities within our company. Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.