Legal Executive Assistant at Consilio, LLC - Talent Solutions Washington DC

Downtown Boulder Partnership; Washington (District of Columbia); Hybrid; USD 86,000 - 100,000; Full time

Job summary

The Downtown Boulder Partnership seeks a skilled Legal Executive Assistant based in Washington, DC. This hybrid role requires 5+ years of supporting attorneys and executives in maintaining and building their practices effectively.

Responsibilities include managing calendars, confidential matters, client interactions, and overseeing billing processes.

Strong organizational and communication skills are essential for success in this vital position.

Qualifications

• 5 years’ professional executive administrative experience supporting partners and/or executives.

Responsibilities

• Completes and carries out major assignments and a broad variety of tasks in support of the partner's practice.
• Exercises judgment and delegates administrative tasks and document work as appropriate.
• Performs work that substantively impacts the success of the partner's financial viability.
• Exercises discretion and professional judgment with confidential matters.
• Plans, coordinates, and ensures attorney Outlook calendars are maintained.
• Works closely with attorneys to keep them informed of upcoming commitments.
• Successfully completes critical aspects of deliverables proactively.
• Handles extensive direct interaction with clients and outside business contacts.
• Prepares agendas, reports, presentations, and correspondence.
• Develops professional relationships and ensures efficient teamwork.
• Coordinates department meetings and leads in preparing logistics.
• Participates in practice group and client team meetings.
• Maintains paper and electronic filing systems.
• Oversees billing matters and monitors client budgets.

Job description

Legal Executive Assistant job at Consilio, LLC - Talent Solutions. Washington DC.

Job Description

Consilio's ELS direct hire division is seeking a tenured, well organized, Legal Executive Assistant on behalf of a law firm in Washington, DC for their corporate practice area. The right candidate will have extensive experience supporting attorneys and/or executives with maintaining and building their practices.

Hybrid: 3 days onsite

Salary: $86k-$100k

Responsibilities

• Completes and carries out major assignments and a broad variety of tasks in support of the partner's practice.
• Exercises judgment and delegates administrative tasks and document work as appropriate to other Legal Support Services team members (Legal Support Assistants and Legal Administrative Assistants) and firm resources. When delegating, maintains responsibility for and tracks all activities/tasks/projects to successful completion. Collaborates with peers to provide team support and coverage.
• Performs work that substantively and positively impacts the success of the partner's financial viability with client matters.
• Exercises discretion and professional judgment with confidential and sensitive matters.
• Plans, coordinates, and ensures attorney Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.
• Works closely and proactively with attorneys to keep them well informed of upcoming commitments and responsibilities, preparing materials in advance, and following up appropriately.
• Successfully completes critical aspects of deliverables with a proactive, hands‑on approach, including drafting letters or other correspondence, preparing reports, and other tasks that facilitate partner's ability to effectively build the practice.
• Handles extensive direct interaction with clients and outside business contacts.
• Prepares agendas, reports, and presentations; composes correspondence that is sometimes confidential.
• Develops and maintains professional relationships and ensures teams work together efficiently and effectively, providing clear direction and constructive feedback on projects and assignments.
• Coordinates department or practice group meetings. Takes lead in preparing logistics and engaging appropriate parties to ensure a successful meeting.
• Participates in practice group and client team meetings, as appropriate. Prepares meeting agendas, reviews meeting materials for accuracy and completeness and distributes to meeting attendees.
• Maintains paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures.
• Oversees billing matters (prebilling tasks including all approval forms and collaboration correspondence, international billing, liaise with biller regarding questions/issues, liaise with collections team); monitors client budgets for reporting purposes.

Qualifications

• 5 years’ professional executive administrative experience supporting partners and/or executives.

Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate on the bases of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.