Executive Legal Assistant

Arcadis; Hanover (MD); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company is seeking an Executive Legal Assistant to support their Legal Operations team. The role involves administrative tasks such as scheduling, travel arrangements, and document management. Candidates should have strong communication and organizational skills, with a focus on legal operations. The position offers a competitive salary and opportunities for professional growth.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401K

Paid Parental Leave

Tuition Reimbursement

15 days PTO

9 Paid Holidays

Qualifications

• 3+ years' experience in legal operations.
• Strong time management and organizational skills.
• Experience supporting VP+ level executives.

Responsibilities

• Assist with scheduling meetings and maintaining calendars.
• Prepare expense reports and travel arrangements.
• Coordinate Senior Management Team meetings.

Skills

Communication

Problem-Solving

Time Management

Organizational Skills

Interpersonal Skills

Project Management

Education

Bachelor’s degree or certification

Tools

Microsoft Outlook

Microsoft Teams

Microsoft SharePoint

Microsoft Word

Microsoft Excel

Job description

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Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

Arcadis is looking to hire an Executive Legal Assistant. Potential candidate will report to the Legal Operations Manager and support the Arcadis North America Region General Counsel and the Global Business Area (GBA) Legal Director (Resilience), in addition to, assisting the Arcadis North America Region Legal, Compliance, and Privacy (LCP) team. Candidate will assist the staff and executives with day-to-day administrative responsibilities.

Reporting Lines: ANA Legal Operations Manager

Role accountabilities:

The Legal Assistant will assist our Legal, Compliance, and Privacy (LCP) team and executives with the administration of the following:

• Scheduling meetings and maintaining calendar for General Counsel and GBA Legal Director
• Assisting with travel arrangements, preparing expense report, and credit card statement reconciliation submittals for executives (and attorneys as needed)
• Senior Management Team and All Hands meeting coordination (facilities/food & beverage service) as needed
• Secretary to the Joint Venture Excellence Committee (includes coordinating meetings, taking minutes, tracking JV’s in progress, coordinating and managing the JV closure project)
• Receiving Service of Process (from registered agent, CT Corporation), researching project information across various company databases, and providing data to appropriate in-house counsel or paralegal
• Vetting Corporate Contributions and Memberships requests and coordinating touchpoint meetings with in-house counsel and others
• Formatting and mailing correspondence
• Creating and/or editing PowerPoint presentations
• Collecting updates and drafting monthly LCP newsletters
• Updating and maintaining legal reference documentation on the intranet
• Maintaining various LCP document libraries in Teams and/or SharePoint sites
• Filing corporate governance documentation (electronic and hard copy)
• Monitoring annual subscriptions, assisting attorneys with bar and membership renewals
• Organizing, tracking, and managing an extensive amount of data
• Collaborating with and/or assisting other internal departments (i.e., Enabling Functions or Operations) with in-bound information requests, at all levels, including business leaders and directors
• Maintaining discretion while handling highly confidential material
• Ordering and maintaining office supplies
• Other administrative duties as they arise
  
  

Qualifications & Experience:

Required Qualifications:

• 3+ years' experience in legal operations (law firm or corporate)
• Excellent communication, problem-solving, and relationship management abilities with a high attention to detail
• Strong time management, multi-tasking, and organizational skills with ability to meet critical deadlines and manage competing priorities
• Strong interpersonal and collaboration skills with the ability to operate effectively in a team environment
• Capacity to understand complex issues and explain clearly
• Exercise high degree of integrity
• Strong project management skills
• Experience supporting VP+ level
• Experience supporting remote workers
• Strives to gain strong institutional knowledge about department and company processes
  
  

Preferred Qualifications:

• Bachelor’s degree or certification
• Experience with Microsoft products (Outlook, Teams, SharePoint, Word, Excel, etc.), e.g., Legal Tracker, hCue/CTAdvantage, Oracle, Workshare Compare (aka Litera)
• The ideal candidate would be in proximity of our Highlands Ranch, Colorado, office with an option to work remotely from home
  
  

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year.

The salary range for this position is $60,000 - $80,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Professional Services

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